Recruitment Compliance Administrator

Job Description

The key purpose of the Recruitment Compliance Administrator role within Leader Care is to support office performance through taking responsibility for non-sales related business transactions and to deliver an exceptional level of service to candidates and clients.

This role will involve but not limited to draft job adverts, liaise with third parties, posting, managing the job adverts. Screen CVs, arranging of interviews, meet and greet all applicants and completing the compliance procedures set out by the company.

Principle Accountabilities

Supporting Consultant Business Development Activity:

Fostering and developing close working relationships with clients to identify their current and future business needs.

Seeking to fully understand the requirements of clients' roles to maximise success ratios when putting candidates forward for the position

Demonstrating the necessary understanding of the recruitment processes and time scales to successfully manage client expectations

Understanding the processes, procedures and requirements of the clients' internal recruitment systems

Obtaining referrals and leads from candidates

Delivering a world-class service that exceeds the expectations of the client and candidate

Candidate Activity:

Searching/sourcing for candidates via direct advertising, job boards, social media and referrals

Conducting marketing activity to attract new candidates to register with Leader care

Developing strong relationships with candidates through effective networking

Registering and interviewing new candidates to evaluate their skills, experience and career goals

Completing relevant background checks and referencing

Matching candidates to temporary/interim opportunities and filling existing temporary assignments

Fully preparing candidates prior to submitting them to temporary bookings

Writing accurate and engaging candidate profiles for Consultants to actively promote to clients

Working with urgency and ensuring that candidates are supplied to Consultants in a timely manner

Ensuring that all data relevant to the recruitment process is accurately recorded using internal databases

Ensuring all processes and procedures are followed to meet legislative and internal quality and compliance requirements

Producing ad-hoc reports as required

Ensuring adherence to candidate data compliance

Managing the candidate timesheets process in-line with payroll deadlines

The above is not an exhaustive list of duties but gives an indication of work to be undertaken Key Relationships Clients - Understanding the requirements of client's vacancies

Candidates - Sourcing candidates and building relationships to ensure effective matching

Co-Members - Cooperating with and providing full support to the Recruitment Consultant(s).

Overview of Attributes, Motivators & Abilities

Attributes: Deliver Results, Analyse Information Create Solutions, Communicate Clearly Influence & Control Collaborate with Others

Motivators: Resilient to Challenges Willingness to Learn Desire to Succeed

Abilities: Perform to Key Performance Indicators (KPIs)

Recruitment Compliance Administrator are set a number of targets and key performance indicators (KPIs). These include:

Timely sourcing of suitable candidates for Consultants to present to the client

Adherence to candidate data compliance Candidates registered

Accuracy and efficiency of candidate management

Coordination of Consultant marketing activities

Quality of candidate and client correspondence

Effective management of the compliance processes

Attributes, Motivators & Abilities

* Deliver Results: A relentless focus on achieving goals, effective planning, organisation and prioritisation.

* Relentlessly focused on tasks which deliver desired results and achieves commercial outcomes

* Responsive and flexible when needed to get the job done

* Has a sense of urgency around delivery and is able to do things quickly

* Structures the day around critical tasks

* Values time and prioritises the tasks that lead to income generation

* Consistently performs above the minimum for their KPI's and understands that this will drive revenue and ultimately their income

* Goes the extra mile to ensure urgent tasks are completed Disciplined in seeing tasks through from start to finish

* Completes the non-income generating tasks such as compliance properly and within agreed timescales

* Analyse Information: Gathers data and processes information to make decisions. Can quickly interpret information.

* Gathers and uses information from the marketplace including conversations with candidates

* Asks appropriate and relevant questions to understand the business need in order to find the right candidates

* Matches candidates to bookings based on information given about the candidate and role

* Has an appreciation of commercial drivers and factors these in to decision making

* Understands KPI's and how the ratios work Numerate and able to calculate margins and fees to ensure the best commercial return

* Computer literate, able to pick up systems quickly and utilise them effectively to search for candidates and match them to clients/bookings

* Create Solutions: Creatively solves problems and finds new solutions.

* Anticipates and creatively solves problems encountered in their working day; comes up with several solutions when issues arise

* Doesn't give up when met with difficult responses from candidates and is able to look at the situation from different perspectives

* Doesn't take "no" for an answer; keeps seeking other options/offerings

* Able to think on their feet, spots opportunities and matches quickly using knowledge, memory, experience and systems

* Remains calm in the face of the daily issues arising and methodically resolves situations without being thrown off track

* Communicates Clearly: Able to communicate clearly in writing, on the telephone and in person.

* Able to communicate clearly over the telephone and face to face with an approachable style that candidates will warm to

* Tailors communication style to their audience

* Able to communicate clearly in writing with appropriate language and good grammar, spelling and punctuation Shows attention to detail with written communication

* Builds rapport and trust with candidates

* Demonstrates active listening skills

* Demonstrates credibility to candidates by adapting their communication style to suit the situation

* Open and honest in their communication with others