Area Co-ordinator

Our client based in Maidenhead is looking for an Area Co-ordinator to join their AAPA (Africa, Asia and Pacific Area) HR Team. Working closely with the Area Director, the Area Co-ordinator is responsible for the smooth administrative operations of the Area Office, dealing with major hubs in India, Kenya, Singapore and South Africa. (An appreciation and understanding of differing cultures would be advantageous.)
This is a very busy and varied role which requires strong administration skills, good communication and a proactive approach/initiative. This post requires the individual to be flexible and adaptable in order to carry out a broad range of routine and ad hoc tasks.
Key Responsibilities:
* Document management of files and the communications and administration of the SharePoint library
* Uploading, maintaining and monitoring content for AAPA onto the intranet, ensuring information is kept up to date and collating submissions from team members for the company headlines.
* Assisting with and coordinating requests and cases as needed.
* Accepting, processing and monitoring cases in support of Area Director and Operations Manager/Regional Managers
* Provide support in the production of PR material across AAPA, including the provision of media material (books, leaflets, assistance with visitor information panels etc); In liaison with the social media team, monitor social media networks where the company has a presence (Facebook, LinkedIn, Twitter, YouTube), and respond to comments and queries in a timely manner.
* Coordinating events when required and updating the events database.
* Maintaining training spreadsheet; tracking all planned and actual training courses attended and associated expenditure
* Maintaining and regularly updating the Area stakeholder matrix and FCO contacts sheet and supporting the Area Director with regards to developing relationships with key stakeholders.
* Supporting Area Director in coordinating/booking travel and providing briefing material for VIPs to Area
* Maintaining the Area's calendar and the Area office attendance record
* Reviewing and maintaining "Visitor Information" and "Location Notes" to ensure the correct and accurate information is displayed on the database and the company website.
* Supporting HR/Finance/Operations teams at Area Office with ad-hoc administrative tasks as required
* Arranging translations of documents via the company's approved translation service provider
* Arranging for couriers to send post to various overseas locations
* Ordering and maintaining office stationery supplies
* Coordinating internal Area meetings and taking minutes, as required
Key Skills/Experience Essential
* IT literate with excellent knowledge of Microsoft Office applications
* Excellent command of English (both written and verbal)
* Knowledge and understanding of social media platforms
* Administration and coordination of a varied and busy workload
* Microsoft Office and Teams experience
* Booking complex travel arrangements
* Preparing emails and other communications to a high standard
* Working with and maintaining spreadsheets and databases
* Event coordination
Desirable
* Verbal and/or written fluency in a second language used in AAPA, ideally Bengali, Hindi or Burmese
* Knowledge of other commonly used business software (eg Adobe)
* Previous experience in a communications role
* Working with a global team across several time zones and for a multi-cultural and international organisation
* Working with local dignitaries and VIP's