Bid Administrator

Apogee are Europe's largest multi-brand provider of managed print services, document and process technology and outsource services.

Our unique approach to Managed Print Services provides clients unrivalled uptime, super-efficient processes and innovative technology. Apogee's combination of hardware and software tailored to suit your organisation, supported by our market-leading remote monitoring and onsite service, will optimise your performance.

We also provide Digital Document Services which includes an in-house team of fully qualified engineers who provide true 24/7 outsource print capabilities. We are the only UK Company specialising in the provision of both in-house and outsource complete document solutions.
Job Purpose

We require an experienced Administrator to support the Head of Bids and wider Bid Team to produce accurate and up to date reports, maintaining the dataset that drives the various KPI reports, and monitoring the email inbox for the Bid Team.

We are looking for a highly motivated person, with an excellent eye for detail, and an intermediate knowledge of Excel (can use tools in the formula tab and function library). You will have contact with teams at all levels and across multiple geographies within the company.

Previous experience of working within a Bid Team / Sales function is not necessary as training will be provided.

Key Responsibilities

• Full ownership of the bid team inbox, monitoring it periodically throughout the day
• Filing relevant emails into the corresponding folders
• Ensuring that all passwords are updated on a monthly basis, date of change captured in the spreadsheet
• Meticulously monitor all portals and associated emails for potential sales opportunities on a daily basis
• Full ownership of the Contracts Advance account
• Work with the relevant sales channels (Public Sector, DDS, Strategic etc.) to ensure that their opportunity search keywords are accurate
• Distributing all sales opportunities received in the bid team inbox from the various portals, along with all information available
• Follow up all distributed leads, both 24 and 48 hours after sending through the lead to the relevant sales channel
• Monitor and record all leads that have come through, using the lead tracker spreadsheet to capture the information
• Working with the Head of Bids and Bid Managers to maintain the accuracy of the tender pipeline workbook
• Support the Bid Manager in working with the relevant sales channel to ensure all missing information is completed in a timely manner
• Compilation and distribution of the weekly report, ensuring that the information is accurate and format / layout of the report is easy to digest
• Provide support to the team when needing meeting rooms and setting up meetings
• Record any actions from the weekly Bid Team meeting, agreeing the timescales for completion with the Head of Bids
• Distribute the minutes from the weekly Bid Team meeting
• Complete all standard company questions e.g. turnover, contact details, structure etc. on PQQs / ITTs / RFPs
• Where required support the sales channels in completing standard questionnaires required to get onto organisations supply chain

Who are we looking for?

• Strong time management / prioritisation skills
• Excellent attention to detail
• Excellent verbal communication
• Strong written English language skills
• Proficient using Microsoft Word, Excel, Outlook and other office applications
• Knowledge of CRM systems

If you would like to be considered for this opportunity, get in touch with The Talent Team today...... click apply for full job details