HR Administrator

Element has a great opportunity for an experienced HR Administrator to join our HR Shared Services Team based in Newbridge, Edinburgh. The successful candidate will join a small customer centric team that provides HR transactional support primarily to Element's UK business operations and will work collaboratively with our HR business partner teams.
This is a fantastic time to join our team and grow your HR career, as we continue to enhance the function, invest in new technology and support our business growth objectives.
Key responsibilities:
* Maintain accuracy of all HR systems data, ensuring all employee changes are made in a timely and accurate manner
* Respond to and action all HR transactional queries within agreed SLA timelines, escalating to relevant HR colleagues and line managers where appropriate
* Prepare HR transactional correspondence and letters to agreed standards for all promotions / transfers / absence management / maternity / paternity / staff development agreements / probations
* Prepare and distribute on-boarding materials for new starters
* In conjunction with the recruitment team, line managers and HR business partners, prepare contracts of employment in line with agreed terms and standards
* Administer long service and recognition schemes, ensuring effective stock of materials
* Prepare and distribute agreed KPI reports for business and HR stakeholders from applicable HR systems
* Manage employment reference checking processes, updating records and escalating issues where identified
* Support the procurement process for the ordering and allocation of company cars
* Manage the driving license checking process and accurate maintenance of data for all relevant employees via vehicle fleet provider
* Provide on request, general guidance on applicable HR policies and procedures
* Maintain various HR trackers, ensuring information is accurate and up to date
* Work collaboratively with payroll team members to ensure employee data is accurate and processed effectively
* Support the HR Business Partner teams with administration tasks to support various business projects
* Update the HR intranet with relevant information
Skills & Qualifications:
* Previous experience working within an HR administration department essential
* Experience of HR or similar operating systems is essential (ADP and Microsoft Dynamic 365 are advantageous)
* Strong IT skills (advanced Excel is advantageous) to manipulate, format and present data in meaningful reports to make informed business decisions
* Strong analytical focus, organisation skills and attention to detail is essential
* Experience of HR transactional processes and ability to advise colleagues on HR policies and procedures
* Basic knowledge of UK employment law
* Prior track record of providing excellent customer service
* Must work well in a team environment, supporting team members as required and with the ability and confidence to work autonomously
* Proven interpersonal and communication skills, which can be demonstrated when interfacing with all levels within the business
* Proven capacity of managing workload in a high-paced environment
* High levels of initiative and "get up and go" to manage own work flow to meet objectives
* A capacity for persistence and resilience and patience in a sometimes challenging environment
* Desire to learn and drive for continuous improvement
* Ability to speak another European language would be advantageous