Admin Assistant (Maternity Cover)
- Recruiter
- Confidential
- Location
- Hove
- Salary
- 8.72 - 9.55 GBP Hourly
- Posted
- 26 Aug 2020
- Closes
- 23 Sep 2020
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Temporary
- Hours
- Full Time
The role is to provide full administrative support to the Chief Executive Officer, Assistants Director and the Managers of both Homes and the Head Teacher of a School.
Some of the duties:
Receive and welcome visitors to the Home in a professional and courteous manner
Use I.C.T. Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records
Deal with general enquiries
Take a pro-active role in helping the Home to function as a facilitating environment, including good organisation of workspaces and supporting health and safety and risk assessment procedures
Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly
Ensure effective workflow through prioritising workload
Order and manage stationery, resource, and supplies as directed by the Registered Manager
Develop and maintain effective and professional working relationships with colleagues and children
Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages
Manage retention of records and information in an accurate and efficient manner
Accurate minute-taking at meetings that may include confidential material
Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings
Monitoring and recording annual leave and sickness information
Collect and process children's routine outcome measures that track children's progress
Manage and oversee all matters relating to the vehicles owned and operated by the Home
Maintain the Homes digital diary
Regularly update databases
Assist the Registered Manager in maintaining the Homes petty cash system.For the Administrative posts we are ideally looking for applicants who have:
Previous experience of working in an office environment within a care setting.
Receive and welcome visitors to the Home in a professional and courteous manner
Understanding of costs awareness and efficiency.
Willingness to work flexibly if /when necessary.
Self-aware. confident, motivated, sense of humor, creativity, conscious work-ethic
Full clean driving licenseHours:
Monday to Friday (40 hrs. p/wk)
Pay rate:
GBP8.72 - GBP9.55
Some of the duties:
Receive and welcome visitors to the Home in a professional and courteous manner
Use I.C.T. Systems including E-mail, Word, Excel and Google Drive to produce and manage documents and records
Deal with general enquiries
Take a pro-active role in helping the Home to function as a facilitating environment, including good organisation of workspaces and supporting health and safety and risk assessment procedures
Manage and record incoming and outgoing mail (including E-mail) appropriately and respond to correspondence accordingly
Ensure effective workflow through prioritising workload
Order and manage stationery, resource, and supplies as directed by the Registered Manager
Develop and maintain effective and professional working relationships with colleagues and children
Answer telephone calls in a professional manner, monitor, screen, and keep a record of telephone calls including messages
Manage retention of records and information in an accurate and efficient manner
Accurate minute-taking at meetings that may include confidential material
Assist in the management and monitoring of the Homes petty cash system, including maintaining accurate records and receipts of all petty cash incomings and outgoings
Monitoring and recording annual leave and sickness information
Collect and process children's routine outcome measures that track children's progress
Manage and oversee all matters relating to the vehicles owned and operated by the Home
Maintain the Homes digital diary
Regularly update databases
Assist the Registered Manager in maintaining the Homes petty cash system.For the Administrative posts we are ideally looking for applicants who have:
Previous experience of working in an office environment within a care setting.
Receive and welcome visitors to the Home in a professional and courteous manner
Understanding of costs awareness and efficiency.
Willingness to work flexibly if /when necessary.
Self-aware. confident, motivated, sense of humor, creativity, conscious work-ethic
Full clean driving licenseHours:
Monday to Friday (40 hrs. p/wk)
Pay rate:
GBP8.72 - GBP9.55