Legal PA

Recruiter
Anonymous
Location
Southampton
Salary
25000.00 - 27000.00 GBP Annual
Posted
07 Nov 2019
Closes
05 Dec 2019
Contract Type
Permanent
Hours
Full Time
Centrally based, with no parking *

Our client is a well established law firm and are now seeking a PA to work in their busy corporate Department. You will be supporting a team of 5, including 2 partners.

The role:

Provide general audio typing support within the department when so required. Transcribe digital dictation promptly and accurately for designated fee-earners.

Provide telephone support to designated fee-earners, dealing with enquiries wherever possible. Take and record accurately any messages and pass onto the appropriate person without delay. Make telephone calls to clients on behalf of fee-earners.

Deal with photocopying and scanning wherever possible and utilise the Reprographics Department when needed.

Prepare mail and enclosures for despatch. Distribute incoming client correspondence.

Open new client forms/new matters; prepare standard correspondence e.g. client care letter, etc. Also to include handling money laundering and related documents.

Update departmental diary as necessary.

Maintain an up-to-date client database for the department.

Support billing processes for fee-earning team to include drafting bill narratives and covering letters.

Ensure all correspondence and documentation is accurately and properly filed (physically and electronically), to include opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.

Update marketing information held on database.

Diary and email management. Maintain an up-to-date diary for designated fee-earners and monitor designated fee-earners email accounts as directed including profiling emails using the firm's document management system (i-Manage).

Make appointments and arrange meetings on behalf of designated fee-earners ensuring rooms are booked and refreshment/catering arrangements made.

Attend to any travel arrangements required by designated fee-earners.

Compile and update client bibles (these are files with various trust deeds and other papers).

Ensure compliance with the firm's Practice Management Standards.

Ensure the confidentiality and security of the firm's/clients' documentation and/or information.

Prepare PowerPoint presentations as and when required.

The person:

Experience of working in a law firm in a support capacity

Level 3 Cilex qualification desired ideally

Strong attention to detail

Ability to prioritise

Strong interpersonal skills

Highly professional