Workforce Administrator

Gibbs Hybrid
market rates
06 Nov 2019
13 Nov 2019
Contract Type
Full Time

Workforce Administrator
12 month fixed term contract

European language skills in either French, Spanish, Italian or German would be beneficial but not essential.

The Workforce Administration Analysts are foundational and employee data experts who are accountable to ensure organization structures and foundational hierarchies in the human capital management (HCM) system are accurate. The Analyst provides the capabilities to create, display, change, or delete data related to the foundational and organization structure in the system. The Analyst uses advanced skills and understanding of the entire worker life cycle to ensure data integrations are accurate throughout all human resources systems. Ensures all data restructures and worker exits from the company are performed in line with global design and in accordance with local regulations.

Job Description
*Understand business structure requirements and create solutions to manage significant restructures or workforce changes, including reductions that lead to separations from the company.
*Oversee the maintenance of organizational structures and foundation values that enable workflow capabilities in the Workday system, including the creation/edit/removal of organizations, positions, jobs, pay groups, departments etc.
*Translates business customer needs and applies appropriate technical solutions to reach anticipated outcomes.
*Apply country/locale level regulatory rules to the movement of all data and execution of employee statuses with the company, ensuring all activities meet required deadlines, payroll, and documentation outputs.
*Coordinate HR Services participation with all merger, acquisition, divestiture activities to ensure partnership to service all organizational and worker data activities
*Perform all severance calculations in accordance with local legal/regulatory requirements and in support of policies.
*Coordinate the execution of the team preparing separation packets.
*Ensure excellent data accuracy within Workday by following controlled data management and governance practices, including system audits
*Manage sensitive worker data updates via efficient manual processes or controlled mass uploads (eg Workday EIB)
*Perform system data extracts and testing to ensure data accuracy and alignment to global standards
*Collaborate with alternate HR Services hub locations to ensure global standards are applied in HCM structure management
*Support initiation and completion of International Assignment workflows
*Receive escalated customer inquiries requiring advanced technical skill to research and resolve issues related to HCM structure and worker data
*Support ad hoc research at global level with advanced reporting tools to support data analysis and insight
*Review existing business practices and support the identification and updating of outdated business processes in collaboration with HRIT partners
*Support stakeholder engagement and change management efforts for newly defined processes and procedures
*Assist in the organizational change process by supporting efforts to determine future state governance of new or changed organizations
*Support project management activities of organizational change, by tracking decisions from meetings, staying up to date on milestones and working with management to communicate progress to key stakeholders
*Provide input to HR Service Center knowledgebase
*Acts as a resource for colleagues with less experience; may lead small projects with manageable risks and resource requirements

Must have requirements:
*Degree required
*2-5 years human resources operational experience
*Advanced Human Capital Management (HCM) technical skills; able to manage systems processes to achieve desired functional needs
*Workday HCM module or SAP HR experience required, preferably as HR Operations/Employee life cycle transactions process performer in one of the systems
*Advanced excel and data reporting skills; Workday ReportWriter or related SAP reporting skills required
*General knowledge and understanding of HR policies, processes and Regional Employment Laws
*Have worked in a fast-moving environment which is both complex and changing.
*Have worked in a multi-cultural/multi-country work environment
*Ability to use business judgment when assessing requirements and performance in order to identify the right solution to meet business needs
*Previous experience working in a shared services environment preferred
*Prefer HR specialty certification to demonstrate theoretical understanding and application of HR practices

Other qualifications:
*Human Resources certification a plus

If you are interested in this role please apply online to be considered

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