Legal Secretary

31 Oct 2019
28 Nov 2019
Contract Type
Full Time
Legal Secretary

About the Role

Located in the beautiful city of Bath, our Residential Property, Farms and Estates team are looking to recruit an experienced Legal Secretary to join their team.

The purpose of this role is to provide an efficient and effective secretarial & administrative support to the Residential Property team, to ensure the department functions effectively and to enable the department to achieve its objectives.

Main responsibilities include:

• Manage an administrative workload under the guidance of a fee earner
• Provide administrative support to fee earners including file-opening, telephone management, audio-typing, filing/ archiving, photocopying, email management, online portal management and dealing with post
• Draft documents and bills, from instruction using appropriate precedents and templates to accurately reflect fee earner instructions
• Undertake basic legal processes, under supervision, such as assisting to process cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies.
• Check to ensure all work complies with risk management policies and procedures, in particular with regards to file opening processes. Audit files with the department to ensure files comply with risk management policies and procedures
• Update the CRM system to input data and manage the client information through the system including adding contact details, referrals and new clients. Act as a superuser for the system
• Build relationships with 3rd parties (such as agents, referrers, experts and other solicitors), under supervision, by acting as point of contact, responding to enquiries and building a good rapport
• Learn firm policies and business processes, ensuring compliance particularly with regards to confidentiality, security , data protection and file retention and destruction requirements
• Ensure adherence to all affiliations. Standards connected to the department (Passport checks, legal Aid, Land registry)
• Time record for aspects of work where appropriate

About You


• Legal qualifications (LLB or CILEx) - Desirable

• LPC - Desirable


• Previous experience within a Legal Assistant or Administrative role
• Previous experience within a Residential Property area of law - Desirable
• Excellent organisation capability with the ability to effectively prioritise
• Client service focused
• Ability to undertake basic legal work under supervision


Positive Attitude to Work- Approaches work with positivity and energy and thrives in a busy environment. Essential
Effective Communicator- Clearly conveys information and ideas through the relevant media. Speaks in Plain English. Essential
Self Aware- Recognises personal strengths and weaknesses and uses that knowledge to interact positively with others. Maintains a professional impression. Essential
Team Player- Actively participates as a member of a team. Develops and maintains relationships with others. Essential
Resilient- Functions effectively under pressure and handles difficult circumstances in a manner that is acceptable to others and Royds Withy King. Essential
Open to Change- Receptive to new ways of working with the ability to be flexible in approaching tasks and problems.

About Us

We are a progressive UK Top 100 law firm known for our commercial, private client, clinical negligence and personal injury work. We were the winner of the Managing Partners' Forum 'Best Managed Firm' award for 2019.

Our firm has 520 people with offices in Bath, Oxford, London, Swindon and Marlborough.

At Royds Withy King, people come first. Our brand is built around being 'Ahead of the Curve'. By this we mean always trying to put ourselves in our clients' shoes, looking ahead to the future, anticipating their needs and coming up with solutions.

We also pride ourselves on providing a brilliant place to work. We recognise that investing in our people and their career is the only way we can succeed in achieving what is best for our clients. Our friendly, accessible and supportive culture is incredibly important to us and we are continually looking at new ways to nurture and enhance it. Our people tell us that this is a firm with a flat structure, where everyone has a voice and everyone's opinions matter

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