Team Administrator

Recruiter
Spire
Location
Guildford
Salary
Competitive salary plus benefits
Posted
29 Oct 2019
Closes
26 Nov 2019
Ref
2019-1148
Contact
Bruton Knowles
Contract Type
Permanent
Hours
Full Time
  Job Details:

A great opportunity has arisen for a Team Administrator to join the busy Guildford office of a leading firm of property consultants.

The purpose of the role is to provide full administrative support to the business Team and assist in the co-ordination of the team’s activities and achievement of its business objectives.

The job will require someone who has a proven record of accomplishment in organising their own personal workload and responsibilities; the ability to determine priorities and consistently meet deadlines, providing an effective and efficient platform for senior managers to operate successfully.

Key Skills & Qualifications:

The successful candidate is likely to have GCSE English and Maths (or equivalent) and have experience of using multiple systems, collating and analysing data as well as exemplary administration skills.
The successful candidate will:
  • Be pro-active with good interpersonal skills and an ability to communicate effectively, both orally and in writing.
  • Have a high level of attention to detail and an enquiring mind.
  • Have the ability to manage time effectively, prioritising tasks to ensure that deadlines are met.
  • Understand clear and concise instructions.
  • Be a keen team member, with the ability to accept responsibility and work on their own initiative.
  • Possess excellent client relationship skills.
Responsibilities:
  • To produce all fees to enable team to meet monthly and year end targets
  • To set up all new jobs/projects within Changepoint and administer existing jobs
  • To liaise with the fee earners, organise and prioritise their invoicing demands
  • To maintain Team’s filing systems including producing new files and regularly reorganising and dead filing.
  • To open, distribute and frank post
  • To co-ordinate and assist with survey access and maintaining records for clients using all required systems
  • Team debt collection
  • To assist all teams with administration, job set up, arranging access, maintaining records and then invoicing
  • To maintain Team Fee’s Pipeline
  • To assist with administration and co-ordination of projects in conjunction with the Project Manager
  • To liaise with other Changepoint Superusers/advance users regularly regarding best practice
  • To ensure that schedules for key clients are updated and circulated regularly
  • To ensure all Consultant invoices are checked, approved and coded to Changepoint prior to end of month cut off.
  • To use Worksite for all emails, letters, reports and correspondence and ensure other team members use it correctly
  • Develop PC skills as necessary to carry out the job tasks
  • To assist with administration duties when required
  • Record phone calls, enquiries and requests, and handling them when appropriate. Actioning to ensure response to calls, where necessary
  • To fully utilise equipment and systems; photocopiers, franking machine, binders to assist in undertaking the duties of the position
If you would like to apply for this role, please follow the link on this job board now!




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