Bid Administrator

25000.00 - 30000.00 GBP Annual
17 Oct 2019
14 Nov 2019
Contract Type
Full Time
DS487 - Bid Administrator

Location: Swindon

Salary: GBP25,000 - GBP30,000


First Military Recruitment are currently seeking a Bid Administrator on behalf of one of our clients.

The purpose of this role is to assist the Head of Submissions and Bid Managers with the preparation and production of tender submissions in line with agreed deadlines.

Duties and Responsibilities:

Manage PQQs in-line with the level of experience and complexity of the bid, with support where required from team members.
Ensure compliance with the work winning processes and procedures to manage submissions and bid-related information.
Support briefings and progress meetings keeping auditable records of actions agreed for each bid.
Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
Provide feedback to the Head of Submissions and Bid Managers of progress with the coordination and collation of information.
Create the final publication and with the team, ensure the bid is delivered to the Client on time.
Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via hard copy or electronic portal.
Maintain Themis (Document Management System) ensuring a complete record of the submission is maintained for future review or scrutiny.
Support administration with document controlling duties.
Assist with Knowledge Management within the company using Themis.
Other reasonable and normal duties associated with the Bid Coordinator position and as necessary to meet the needs of the business, as directed by the Head of Submissions.
Skills and Qualifications:

Over two years' experience in working in a bidding or similar environment.
Strong administration skills, naturally organised with good attention to detail and the ability to multi-task.
Creating and handling graphic images for inclusion in submission documents which will require experience in working with appropriate software packages e.g., Microsoft packages, Adobe.
Excellent communication skills and the ability to build strong relationships internally and externally.
The ability to work within Multi-disciplined teams.
Must be able to demonstrate how they develop relationships at a number of levels in order to work together to achieve both the project and Company's goals.
Able to demonstrate good attention to detail.

Working with teams and individuals to mutually complete tasks.
Proof Reading, technical Writing or a background or previous experience in journalism, or technical writing.
APMP Foundation accreditation.
Knowledge of the construction or related industry.
Previous knowledge of working with document management systems.
Location: Swindon

Salary: GBP25,000 - GBP30,000

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