Legal Secretary Commercial Litigation
- Recruiter
- Anonymous
- Location
- Milton Keynes
- Salary
- Competitive
- Posted
- 26 Sep 2019
- Closes
- 24 Oct 2019
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Our client has a permanent vacancy for a Commercial Litigation Secretary to provide full personal assistant and secretarial support to the Partners in the department.
Key responsibilities
* To transcribe dictation and undertake administrative tasks as directed by fee earners and partners
* To provide information from client files and other sources as required by fee-earners, including filing and use of the firm's case management system as appropriate
* To proactively manage files, ensuring up to date and regular recording of contact information and disbursements
* To deal with new enquiries and maintain an efficient system of diary management for the relevant fee earners and Partners
* To deal promptly with correspondence and to help maintain regular contact with clients on current cases
* To prepare bundles for court / tribunal hearings
* To provide relief switchboard cover as and when required
* To comply with all Lexcel and Money Laundering procedures
* To assist with any marketing initiatives including occasional attendance at events outside normal working hours with prior notice
* To proactively assist fee earners and partners with credit control including chasing payment of invoices
* To close and archive files at the conclusion of a matter
* To make full use of the firm's case management system
Requirements:
* High degree of computer literacy-able to use Word, Excel and PowerPoint to advanced level.
* Ability to develop high level of knowledge of the firm's case management system
* Excellent typing skills, accuracy is essential
* Able to use own initiative.
* Proactive, flexible and able to adapt to changing business needs.
* Excellent organisational and time management skills.
* Able to communicate with people at all levels within the organisation and build positive working relationships.
* Lively, enthusiastic team player with a proactive approach to their work.
* Professional and discreet
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available
Key responsibilities
* To transcribe dictation and undertake administrative tasks as directed by fee earners and partners
* To provide information from client files and other sources as required by fee-earners, including filing and use of the firm's case management system as appropriate
* To proactively manage files, ensuring up to date and regular recording of contact information and disbursements
* To deal with new enquiries and maintain an efficient system of diary management for the relevant fee earners and Partners
* To deal promptly with correspondence and to help maintain regular contact with clients on current cases
* To prepare bundles for court / tribunal hearings
* To provide relief switchboard cover as and when required
* To comply with all Lexcel and Money Laundering procedures
* To assist with any marketing initiatives including occasional attendance at events outside normal working hours with prior notice
* To proactively assist fee earners and partners with credit control including chasing payment of invoices
* To close and archive files at the conclusion of a matter
* To make full use of the firm's case management system
Requirements:
* High degree of computer literacy-able to use Word, Excel and PowerPoint to advanced level.
* Ability to develop high level of knowledge of the firm's case management system
* Excellent typing skills, accuracy is essential
* Able to use own initiative.
* Proactive, flexible and able to adapt to changing business needs.
* Excellent organisational and time management skills.
* Able to communicate with people at all levels within the organisation and build positive working relationships.
* Lively, enthusiastic team player with a proactive approach to their work.
* Professional and discreet
Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available