Facilities Coordinator

1 day left

London United
23000.00 - 25000.00 GBP Annual
26 Sep 2019
24 Oct 2019
Contract Type
Full Time

Facilities Coordinator

Location: Fulwell - TW2 5NX
Salary: GBP23k - GBP25k DOE
Employment Status: Full-Time, Contract - 6 Months

An opportunity has arisen for a self-driven individual to join our Premises and Facilities Department as the Facilities Coordinator for a period of 6 months. The successful candidate will provide Technical and Administrative support to the Functional Lead (Head of Premises & Facilities); as a facilities coordinator you will be acting as a liaison between the Head of Head of Premises & Facilities, Directors and all other internal and external stakeholders.

• Be the primary point of contact for all users that contact the Premises Team, via the Helpdesk, email or telephone
• Be accountable for the FM services delivery across eleven sites as well as responsible for FM communication to employees
• Manage third party contractors to ensure that they deliver services in a timely manner and in accordance with original brief
• Raise and issue purchase orders for all Plant & Premises works undertaken within the business
• Maintain and update the Premises Helpdesk to ensure timely responses and accurate logging of calls are undertaken
• Raise requisitions for the purchase of goods and services via Agresso system in line with the company purchasing policy
• Attends contractor review meetings and highlight any service issues
• Attend H&S meetings and promote the Company's policies and procedures
• Undertake any other reasonable tasks or projects assigned by management

• Relevant experience of working in a comparable role
• Able to deal tactfully & effectively with a wide range of people from within/outside the organisation
• Excellent telephone manner, common sense and the ability to communicate effectively at all levels
• Strong experience of providing Hard and Soft Facilities / Planned and Reactive Maintenance service in a busy organisation
• High level of understanding in relation to Statutory Compliance requirements and working within Contracts, Service Level Agreements, Key Performance Indicators
• Experience of Complaints handling and follow up procedures
• Excellent ability to prioritise and to work under pressure
• Good numeracy skills and considerable experience ability to process invoices accurately and efficiently

Technical Knowledge:
• IoSH Managing Safely Level 2
• Agresso & Financial Management
• MS Office
• Contract and budget Management

To apply you will need to send a CV and covering letter explaining how you meet the requirements of the role. For more information and to apply, please click apply below.