Senior Administrator

Location
Swavesey, Cambridge
Salary
Up to £28,000 per annum
Posted
23 Sep 2019
Closes
14 Oct 2019
Contract Type
Permanent
Hours
Full Time

We are looking for a Senior Office Administrator to join our team as soon as possible. Working in a pivotal role within this small yet busy office, you will be coming with administrative experience and will be the first port of call for all administration enquiries. This is a permanent role that will initially involve some maternity cover.

We offer a competitive salary working Monday to Friday 8.30am – 5pm.

Your duties and responsibilities will include the following:

  • Meeting and greeting visitors
  • Ensure that the office and telephones are open to both internal and external callers between office hours
  • Administer incoming email enquiries
  • Maintain shared diaries
  • Organise the on-call rota
  • Maintain and update price lists and templates
  • Organise site visits and surveys
  • Enter new enquiries and sites onto the system
  • Perform secretarial functions to include drafting and typing quotations
  • Ensure that new job files are completed with all relevant paperwork and chase for information when necessary
  • Prepare job packs for the engineers and raise installation invoices
  • Apply for signalling and police response
  • Cover the service administrator when necessary and assist other admin team members in busy periods
  • Act as first point of contact for the Operations Manager and provide secretarial support when requested

 

The skills and experience you will need to have:

  • Previous office-based administration experience
  • Excellent interpersonal and communication skills
  • Efficiency, accuracy and attention to detail
  • Self-motivated and willing to take initiative
  • Aptitude to work without direct supervision
  • The ability to work independently yet also in a team
  • Strong organisational skills
  • Excellent IT skills including Excel, Word, Outlook and Internet
  • Confident when dealing with Senior staff and external clients etc
  • Ability to manage and prioritise workloads and daily tasks

Experience of the industry and knowledge of Mentor CASH desirable but not essential.