Control Assistant

11 Sep 2019
19 Sep 2019
Human Resources
Contract Type
Full Time
Our client seeks a Control Assistant to work in their busy office located in Lothian, within their HR department. Must be educated to HNC/HND level or equivilant, with previous experience in payroll practice and procedures. All candidates must fulfill these requirements if applying.

Purpose of the Job

To undertake the file handling, control and reconciliation processes associated with the calculation and disbursement of salaries and wages payments for employees, pensioners and other individuals approved by the Council. The provision and disbursement of payments to employees, statutory bodies and third parties. Dealing with customer and Service enquiries on payroll related matters.

To undertake the control of changes made to HR and payroll related information stored on the Council's computerised human resource information system.

To undertake the control of Outputs from the Process Operations Team including contract documentation and statements of particulars.

Job Scope

The post forms part of a team responsible for controlling activity of the Payroll Assistants. The Pay Control & Employee Benefits Team is also responsible for the reconciliation of payroll outputs and remittances to third parties. The team operates to strict audit standards and works within pre-defined practices and procedures. The application of employees Condition of Service and the Statutory Regulations governing payroll is an essential part of the team's function and the postholder is required to have a working knowledge in this area.

Principal Accountabilities/Key Tasks

* Ensuring the accurate update of HR and payroll related information to the Council's c Human Resources Information System (currently Chris 21).

* Database housekeeping and file handling (generate/distribute reports and documents, process ledger interface and BACs transmissions). Monitor / analyse document checking progress.

* Carry out all duties associated with the Employee Benefit Scheme.

* Carry out pay analysis and ensure accurate system changes outwith normal payroll processing.

* Prepare all year-end output. Processes and returns are undertaken accurately and timeously.

* Produces all pay related outputs including pay advice, P60s and P11Ds. Provide payslip insert service.

* Ensuring contract documentation and statements of particulars issued to employees, elected members and providers of services to the Council are accurate.

* Production of correspondence and invoices for overpaid employees using the Councils debtors system.

* Provision of payroll reconciliation in respect of BACS, Income Tax, National Insurance, Superannuation, Net Pays and postings to the Financial Ledger.

* Provide advice and guidance on the interpretation and application of conditions and regulations relating to payroll activity.

* Prepare payments to employees and remittances to third parties ensuring they conform to unit policy and previously approved timescales.

* Assisting in the development of team working, in the team and the Unit as a whole.

* Dealing with enquiries from Councillors, employees, statutory bodies and third parties.

* The provisions of information to senior staff regarding service delivery, perceived system developments and statistical / KPI data.

Qualifications, Skills, Knowledge


* Educated to HNC/HND level or equivalent .

* Previous experience in payroll practice and procedures.

* Conversant with Inland Revenue and DSS regulations.

* Ability to work to a high standard of accuracy within strict timescales.

* Strong interpersonal skills.

* Excellent IT Skills.


* Knowledge of Local Authority Conditions of Terms and Conditions.

* Knowledge of Chris 21 software

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