Property Services Assistant - Asset Management
- Recruiter
- Anonymous
- Location
- London
- Salary
- Competitive
- Posted
- 27 Aug 2019
- Closes
- 24 Sep 2019
- Sectors
- Management
- Contract Type
- Permanent
- Hours
- Full Time
OATS Recruitment are currently recruiting for a Property Services Assistant to work for our client - a large public sector organisation, within their Asset Management team - this role is based in W10 the North Kensington Area.
Role summary;
* To provide administrative support to the Head of Capital Projects, Head of M&E and Head of Strategic Investment & Asset Management.
* To support the wider Property Services directorate with operational and administrative duties as well as facilitating other areas of the department as required.
Duties;
* Manage the diaries and inboxes for the Head of Capital Projects, Head of M&E and Head of Strategic Investment & Asset Management; liaising with internal and external stakeholders, arranging meetings, travel, organising meeting spaces and ensuring these are well facilitated.
* Carrying out various administrative duties around servicing meetings, such as minute taking, sharing agendas, providing necessary documents to attendees, and ensuring governance processes are met.
* Maintaining a Forward Plan of a variety of meetings across the department.
* Work with the Complaints Team to ensure all complaints and councillors queries relevant to the directorate are managed effectively and within timescales.
* Liaise with key council officers, Councillors, staff, residents, and external agencies on behalf of the Directorate.
* Monitor and update the progress of service plans across the Directorate including preparing regular updated plans the Housing Management Team (HMT).
* Contribute to the development and maintenance of all clerical and administrative support systems and processes for the Directorate.
* Use office IT systems and applications effectively to manage the process of archiving files/documents and maintenance of appropriate records in line with data protection and confidentiality principles.
* Take responsibility for understanding and continually increasing your knowledge of the function and purpose of the work of all sections within the office and the wider context in which it functions. This includes knowledge about all other area housing offices, other sections of the service and the Council, local councillors and MPs, Resident Associations, and external agencies and companies.
* Perform any other ad hoc duties relevant to the role that may arise such as managing general secretarial services, photocopying, note taking, minute taking, response/report writing, answering and screening inbound emails and phone calls etc.
This is an ongoing temporary role, working Monday - Friday (Apply online only) and is paying GBP19.96 per hour either through your own LTD company or through our Umbrella partner. Please apply now for immediate consideration
Role summary;
* To provide administrative support to the Head of Capital Projects, Head of M&E and Head of Strategic Investment & Asset Management.
* To support the wider Property Services directorate with operational and administrative duties as well as facilitating other areas of the department as required.
Duties;
* Manage the diaries and inboxes for the Head of Capital Projects, Head of M&E and Head of Strategic Investment & Asset Management; liaising with internal and external stakeholders, arranging meetings, travel, organising meeting spaces and ensuring these are well facilitated.
* Carrying out various administrative duties around servicing meetings, such as minute taking, sharing agendas, providing necessary documents to attendees, and ensuring governance processes are met.
* Maintaining a Forward Plan of a variety of meetings across the department.
* Work with the Complaints Team to ensure all complaints and councillors queries relevant to the directorate are managed effectively and within timescales.
* Liaise with key council officers, Councillors, staff, residents, and external agencies on behalf of the Directorate.
* Monitor and update the progress of service plans across the Directorate including preparing regular updated plans the Housing Management Team (HMT).
* Contribute to the development and maintenance of all clerical and administrative support systems and processes for the Directorate.
* Use office IT systems and applications effectively to manage the process of archiving files/documents and maintenance of appropriate records in line with data protection and confidentiality principles.
* Take responsibility for understanding and continually increasing your knowledge of the function and purpose of the work of all sections within the office and the wider context in which it functions. This includes knowledge about all other area housing offices, other sections of the service and the Council, local councillors and MPs, Resident Associations, and external agencies and companies.
* Perform any other ad hoc duties relevant to the role that may arise such as managing general secretarial services, photocopying, note taking, minute taking, response/report writing, answering and screening inbound emails and phone calls etc.
This is an ongoing temporary role, working Monday - Friday (Apply online only) and is paying GBP19.96 per hour either through your own LTD company or through our Umbrella partner. Please apply now for immediate consideration