Head of Registration & Delegate Manager

35000.00 GBP Annual
15 Aug 2019
16 Aug 2019
Contract Type
Full Time

Head of Registration & Delegate Manager

GBP35,000 per annum

Central London

Are you looking for your next opportunity in Events for a global publishing house working on an international conference and exhibition portfolio?

Reporting to the Global Head of Marketing for Events, this role is responsible for managing the delegate registration process of multiple events, globally. The head of registrations will maintain best-in-class customer service, including pre-event, on-site and post-event engagement. The individual will help deliver a plan to further integrate both event businesses with shared processes and software systems, creating efficiencies and improvements in delivery. Key to the position is a proactive and solutions oriented approach, excellent communication skills with rigorous attention to detail. Candidates must have ability to manage multiple tasks under pressure, collaborate within a busy team and interact with senior leaders.

The Role:

  • Manage daily communications at scale through various event inboxes, and over the telephone where applicable, ensuring the highest level customer service
  • Recognise and realise opportunities to improve efficiency through automated communications and technology
  • Oversee registration management platform, being point of contact for the vendor and acting as a superuser of the system
  • Act as quality control for event registration set-up globally
  • Manage delegate billing, collections and cancellation policies, liaising with finance and accounting teams on reconciliation
  • Process customer data according to Group data privacy regulation, liaising with compliance
  • Produce weekly event delegate performance reports
  • Manage a small team of direct reports, each with registration responsibility of varied events
  • Liaise with the marketing and operations heads to improve onsite registration and customer experience and work with sales, marketing and operations to ensure client expectations are met on-site
  • Supervision of registration desk on-site at select, core events throughout the year, leading the registration process for participants, answering questions and general problem solving
  • Supply onsite reporting for dietary requirements, accommodation and breakout sessions on relevant events

The Candidate:

  • In-depth knowledge and experience in customer services or registrations management, ideally in a corporate environment
  • Experience in Cvent and OnArrival, or similar registration management platforms, is essential
  • Experience in using Salesforce and/or processing data would be required
  • Experience of working within events is preferable
  • Management experience would be advantageous
  • Proficiency in Excel and Word, Outlook
  • Exceptional attention to detail
  • Strong interpersonal and communication skills
  • Ability to multitask in a fast-paced environment
  • Ideally educated to a degree level