HR Coordinator

We are recruiting for an HR Coordinator to provide effective and proactive administration and coordination support within the HR Department and to provide first line advice to managers and employees.

Essential Experience and Competencies

• Previous HR Administration experience, preferably gained within a fast moving, small to medium sized organisation
• Demonstrable administration skills
• Ability to work on own initiative
• Excellent attention to detail
• Ability to communicate effectively with all levels of personnel, both verbally and in writing
• Competent in the use of Excel and Word to an advanced level
• Ability to multi task and prioritise own workload in order to meet deadlines
• A proactive, flexible "can do" approach to work
• Ability to work under pressure
• Ability to maintain the strictest confidentiality at all times
• Ability to be tactful, diplomatic and assertive, as and when required

Duties will include but not be limited to:

Recruitment & Selection - admin and coordination tasks within the recruitment function

• Placing recruitment advertising
• Logging and acknowledging job applications
• Arranging interviews
• Preparing and issuing letters as required
• Carrying out pre-employment checks, references, qualification checks, immigration checks.
• Preparing offer letters

Employee Relations/HR Advisor support

• Providing support in relation to the administration of all employee relations processes including Disciplinary, Grievance and Performance Management processes
• Processing of new starts paperwork
• Preparing and issuing induction packs
• All system entry - entering and updating employee details on Teamspirit database
• Maintaining manual records on excel spreadsheets
• Running adhoc reports and preparing monthly reports
• Benefits processing and providing advice on company benefits
• Maintaining company organisation charts
• Recording of all employee absence
• Managing the HR central mailbox and dealing with queries accordingly

General

• Providing general department support on payroll, employee relations and recruitment activities
• Being the main back up/cover for company reception

Continuous Improvement/Personal Development

• Responsible for supporting and achieving the Organisation and department's targets and objectives
• Responsible for understanding, agreeing and achieving personal objectives set by Line Manager
• Adherence to the procedures as laid down by the HSE Management System and Quality Management System
• To put forward any suggestions for improvements
• To attend formal Information Briefings, when requested
• To be a team member and actively promote communication and information sharing