Facilities Co-Ordinator - Cambridge

4 days left

24 Jul 2019
21 Aug 2019
Contract Type
Full Time
Facilities Co-Ordinator
Fixed Term Contract 9 moths Maternity Cover
Location: Cambridge

Purpose of the Job

The Facilities Co-ordinator will be expected to manage him or herself with all aspects of administrative process at a site level with support from an overarching central management team. In general, the responsibilities will be to carry out the efficient running of the Operational and Financial, Quality Health and Safety and Administrative Systems and associated function at site level.

This is a key appointment within the contract structure and will require the individual to be a Strong Leader. Providing leadership, management, and development of a site on a defined contract, ensuring financial, QSHE and operational commitments are met and exceeded.

Key Responsibilities:

1. Provide leadership, and that contractual commitments are met and exceeded.

2. Ensuring business policies and processes are effectively communicated and implemented at site level.

3. Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across both services and subcontractors activities and are regularly reviewed. This will include keeping logbooks related to tasks up to date and compliant

4. Ensure optimum staffing structures operate the specified, balancing cost reduction with the delivery of service excellence. Ensure structures support peaks and troughs in workload, and disaster recovery.

5. Ensure site is staffed by fully competent teams, ensuring post holders are fully competent, and that effective succession planning arrangements are in place.

6. Working with other Operational managers to ensure the collaborative development of the business, effective team working, and support to colleagues.

7. Development of site financial plans for revenue and profit delivery, reduction of WIP, debt, cost reduction and contract growth, and ensure that these are met and exceeded.

8. Complete weekly BU Financial Report and Monthly Site Review reports to a high standard and in a timely manner

9. Ensure appropriate control systems to ensure statutory, policy and contractual commitments are met.

10. Ensuring a customer focus within all areas of operational activities, and that effective relationships are maintained with key client contacts.

11. Promoting and maintaining the core Values of CBRE.

12. Manage holiday, sickness, maintaining the correct and required staff level within the building

13. Maintain people records such as new starters, leavers and any changes in staff

14. Identify needs/assist in arranging training for all team members either on or off site

15. Attend and participate in any relevant training courses

16. Management of Concept (CAFM) System and reporting for site including management and site control of all Helpdesk calls/tickets and the day to day running and tracking of all reactive tasks

17. Provision of leadership and guidance, advice, coaching and direct support, where required to deliver best practice selection, training, assessment and recognition/reward.

18. Delivering effective business communication through advice, review, leadership and direct contribution to management and team meetings, briefings, consultation forums, correspondence, publicity, monthly and ad-hoc reporting and other publications, as appropriate.

19. Supporting the sales process through solutions development, participation in presentations and consultation meetings, hosting visits, and support to mobilisation as required on new contracts.


* Reporting to a Area Manager or Regional Director.

* Accountability to the functional heads, as appropriate.

* Accountable day-to-day to the relevant client contacts.

* Line management responsibility for site team and indirectly for relevant sub-contractors including adherence to relevant QSHE guidance and legislation.

* Financial responsibility for the delivery of Plan commitments for the site

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