Part Time Receptionist - 25 hours per week (afternoons)

7 days left

29 Jul 2019
26 Aug 2019
Contract Type
Full Time
Currently recruiting for a part time receptionist for a 12 month fixed term contract - 25 hours per week.

Monday to Friday,12.45pm to 5.45pm

9.00 - 10.00 per hour

Immediate start

Client Details

My client is well known legal firm based in Edinburgh.


Ensure Reception and Client Suite areas are kept tidy;
Responsible for room booking process/system for client suites including keeping detailed records, informing Client Services when a room is no longer in use and liaison with Client Services and the Facilities team regarding refreshment requirements and setting up of meeting rooms;
Ensure meeting rooms are not overbooked;
Ensure an up to date telephone list is available in all of the client suites;
Maintain a record of people who arrive and note who they are, for use in a building evacuation situation and in case they have telephone calls, etc;
Arrange Courier Services and maintain records submitting entries to Finance as appropriate;
Arrange all taxi bookings for clients and employee and maintain records for invoice reconciliation purposes;
Receive travel invoices from supplier for Partner/manager sign off. Maintain a spreadsheet of the invoice details;
Arrange client and employee lunches for the following week with the catering supplier;
Confirm numbers attending the Partners lunches with the catering supplier;
Responsible for assisting with presentation set up in the boardrooms and call conferencing set up, including helping users;
Preparation of monthly stats as required;
Designated Fire Marshall for the client suite area;
Provide support to the Reception BCP plan, ensuring the process is kept up to date and followed;
Ensure that all non-client Visitors are provided with Visitor's passes and sign in and out of the office;
Assist with Client Services when required;
Assist the Telephony team by answering incoming calls
Various ad hoc administrative duties.Profile

Ability to work our Mitel switchboard/ PC skills;
Background in dealing with members of the employee/public/clients over the telephone and face-to-face;
Communication skills and the ability to communicate well with people at all levels;
Organisational skills;
Good PC skills; Word and Excel skills and knowledge;
Flexibility and adaptability; and
Ability to work well within a team.
Work with other team members to ensure consistency of practicesJob Offer

12 month fixed term contract

25 hours per week

Afternoons 12.45 - 5.45pm

Based in Edinburgh City Centre.

9.00 - 10.00ph