Reception / administrator

16000.00 - 18000.00 GBP Annual
25 Jul 2019
22 Aug 2019
Contract Type
Full Time
Reception and Business Administration Job Purpose:

Facilitating office organisation and communication by performing administrative duties and acting as a receptionist.

Business Administration Job Duties:

* Providing office support including customer and employee support

* Keeping well-organised files and records of business activity

* Researching company data and archived reports

* Keeping computer databases up to date

* Interacting with clients either on the phone or in person

* Answering phones and connecting calls to the proper department

* Taking phone messages and passing them on

* Following up on business communications, billing, and ordering

* Communicating with materials suppliers and vendors

* Invoicing

* Using spreadsheets to track expenses and company spending

* Collecting and inputting company data

* Making travel arrangements for employees

* Learning about the company's mission and available products/services

* Educating clients about what products/services are available and how to purchase them

* Building relationships with clients

* Sending faxes and emails

* Preparing documents by printing, copying, and binding

* Writing and editing company correspondence

* Collecting and sorting post

* Assisting with minor technical support

* Acting as a personal assistant to the executive team

* Scheduling appointments and events

* Ordering office stationery and other supplies

* Preparing meeting rooms by setting up chairs and getting refreshments

* Participating in office meetings and taking meeting minutes

* Giving feedback on office efficiency and suggesting possible improvements

* Being ready for any other administrative tasks that are required

Job Type: Full-time