Bid Coordinator - 12 month FTC

North Lanarkshire
12 Jul 2019
09 Aug 2019
Contract Type
Full Time
About Ashurst:

Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Our in-depth understanding of our clients and commitment to providing exceptional standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.

Our people are our greatest asset. We bring together lawyers of the highest calibre with the technical knowledge, industry experience and regional know-how to provide the incisive advice our clients need. How we share our knowledge across our business, and with our clients, is critical in delivering value to our clients.

We currently have 25 offices in 15 countries and a number of referral relationships that enable us to offer the reach and insight of a global network, combined with the knowledge and understanding of local markets. With 420 partners and a further 1,450 lawyers working across 10 different time zones, we are able to respond to our clients wherever and whenever they need us.

Our clients value us for being approachable, astute and commercially minded. As a global team we have a reputation for successfully managing large and complex multi-jurisdictional transactions, disputes and projects, and delivering outstanding outcomes for clients in innovative ways.

Ashurst regards an inclusive and diverse environment as critical to its business success. Accordingly, the firm encourages applications from candidates representative of all talent pools. Find out more about our Diversity and Inclusion Strategy on the "About Us" section of our website.

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations

Job Overview

Business area

Business Development


Bid Coordinator



Reporting to

Bid & Pursuit Manager

Hours of work

Monday to Friday, 9:00am - 5:30pm, may be required to work such hours as are necessary to carry out your duties

Department/role overview

As Bid Coordinator, you will be responsible for providing support for the end-to-end bid process. An integral part of the global bid team, you will support the administrative and coordination tasks of bids throughout the process to support bid excellence and contribute to helping the firm grow through new and existing business wins.

From creating the bid folders and response template, you will be tasked with supporting all project coordination tasks during the bid process. The Bid Coordinator will report to the Bid & Pursuits Manager and work closely with the Head of Bids and will be an integral member of the Global Bid Team and wider business development function.

Main responsibilities

Assist Bid and BD team members in the creation of central bid project folders and response document templates in line with individual client requirements
Coordinate the bid process, supporting on tasks such as collating CVs and experience, formatting written proposals, incorporating fee-earner amends and proofreading
Complete administrative tasks such as scheduling kick off and value proposition sessions, booking rooms as well as liaising with Practice Executives for diary management of key stakeholders
Monitor and promote bid best practice regarding bid project folder usage and naming conventions
Support bid process regarding all internal compliance and approval stages including engaging with the compliance and risk team
Support the development of bid responses with general information and relevant content
Support the Head of Bids to deliver all bid activity and reporting globally
Produce bid client research, stakeholder briefings and reports to support major complex bids
Create graphical elements for written proposals, such as team charts and solution diagrams
Provide support on using the firm's preferred Bid technology for the creation and delivery of bids
Support the ongoing maintenance of the firm's base/boilerplate pitch content library and content management strategy
Actively monitor tender portals and incoming tender requests
Monitor usage of the firm's bid technology and bid reporting database system to spot data gaps
Monitor usage of central Bid folders and filing structures globally
Analyse data to report on win rates, activity and trends
Monitor upcoming tender pipeline, including panel review dates for Priority Clients

Risk and control: ensure all activities and duties are carried out in full compliance with our regulatory requirements and internal policies

Essential skills and experience

Excellent attention to detail and the ability to engage with stakeholders from around the world.
Excellent organisational abilities. Experience of overseeing a bid library and/or pitch automation system, and co-ordinating inputs from multiple stakeholders (including technical subject matter experts as well as business development teams)
Team player, with a strong service ethic and a desire to add value to the firm by improving the quality and usability of bid content
Competent user of the Microsoft Office suite, including advanced Word and PowerPoint skills
Writing capability. Experience of writing, in either a legal, professional services or other relevant environment, or experience of producing content for proposals.

Keen eye for detail and design, able to improve the visual impact and aesthetic properties of proposal materials
Qualified to degree level or equivalent (preferably English or other arts/humanities degree)

Desirable skills and experience

Experience of bid coordination and the bid process
An understanding of legal practices, products and the legal competitive landscape, gained from previous experience within the legal sector
Experience of having worked in the professional services sector, a partnership or other complex, global environment
An understanding of different bid cultures and customers, with bid writing experience across geographies and to a variety of customers (e.g. government, financial services, banks, funds, corporates)

Our culture is shaped by our core values of Collaboration, Excellence, Innovation, Integrity and Accountability. They guide how we relate with each other, our clients, our behaviour.