Business Unit Coordinator
- Recruiter
- Anonymous
- Location
- London
- Salary
- Competitive
- Posted
- 28 Jun 2019
- Closes
- 26 Jul 2019
- Sectors
- Business Opportunities
- Contract Type
- Permanent
- Hours
- Full Time
CBRE GWS are seeking a talented, creative and organized Business Unit Co-ordinator in London.
This is an excellent opportunity to join the fast-growing business that is CBRE GWS, and the role offers excellent training and career development opportunity.
Reporting to the Business Unit Leader, the main feature of this role will be to offer support to the Business Unit Leader, Business Development Manager and Senior Management team, ensuring the effective provision of administration support to the business unit, maintaining concise records and detail of CBRE's correspondence.
Main duties and responsibilities
Business Unit Co-ordinator Duties:
Providing administrative support to the business unit management and contract support team to include:
* Responsible for updating and maintaining the central reports for the business unit.
* Preparing and issuing predefined reports for both internal and external customers
* Maintenance of Business Unit directors diary
* When required, attending meetings to take notes or minutes and ensure follow up action undertaken
* Organising/ co-ordinating team and contract review meetings
* Dealing with frequent queries from site based CBRE staff and clients.
* Arranging training courses for business unit support staff and contract managers.
* Customer contact both internal and external
* Assisting contract support team
* Completion of time sheets and holiday records for the central business unit team
* Developing systems and procedures to improve the overall efficiency of the office
* Undertake any other duties as requested by the Finance Manager and Business Unit director.
* Ensuring there is a sufficient supply of all office stationery, including but not limited to: toners and printer cartridges for the colour printer and photocopier
Sales Support Co-ordinator duties:
* Complete pre-qualification questionnaires as requested and keep the Business Development Manager fully updated on progress
* Identify, review, evaluate and understand the requirements of identified business opportunities and suggest successful strategies for response. This includes completing the New Bid Templates
* Work closely with the Business Development Manager to manage tenders from initiation to submission
* Write bespoke and specific bid responses within allocated bids and provide support for other team members as appropriate
* To manage the contributions of others supporting the bid to ensure timely delivery of best quality responses
* Develop and deliver exceptional tender documents and presentations in line with Company standards, using the specialist support functions (procurement, HR, QHSE etc) as well as local managers and Divisional Sales Director (DSD).
* Manage communication between the customer and CBRE throughout the bid process (where required and necessary)
* Attendance at tender site visits, client meetings and preparation of presentations where necessary
* Raise the company profile by organising (and where necessary, representing CBRE at) industry events, networking events and promoting an image of professionalism at all times.
* Liaise with other parts of the CBRE business to develop best practice
* Build relationships with operational managers and support functions
* Maintain and prepare information, CVS and case studies for the Corporate Services Knowledge library
* Assisting with preparation of materials for marketing events, presentations and client meetings
This is an excellent opportunity to join the fast-growing business that is CBRE GWS, and the role offers excellent training and career development opportunity.
Reporting to the Business Unit Leader, the main feature of this role will be to offer support to the Business Unit Leader, Business Development Manager and Senior Management team, ensuring the effective provision of administration support to the business unit, maintaining concise records and detail of CBRE's correspondence.
Main duties and responsibilities
Business Unit Co-ordinator Duties:
Providing administrative support to the business unit management and contract support team to include:
* Responsible for updating and maintaining the central reports for the business unit.
* Preparing and issuing predefined reports for both internal and external customers
* Maintenance of Business Unit directors diary
* When required, attending meetings to take notes or minutes and ensure follow up action undertaken
* Organising/ co-ordinating team and contract review meetings
* Dealing with frequent queries from site based CBRE staff and clients.
* Arranging training courses for business unit support staff and contract managers.
* Customer contact both internal and external
* Assisting contract support team
* Completion of time sheets and holiday records for the central business unit team
* Developing systems and procedures to improve the overall efficiency of the office
* Undertake any other duties as requested by the Finance Manager and Business Unit director.
* Ensuring there is a sufficient supply of all office stationery, including but not limited to: toners and printer cartridges for the colour printer and photocopier
Sales Support Co-ordinator duties:
* Complete pre-qualification questionnaires as requested and keep the Business Development Manager fully updated on progress
* Identify, review, evaluate and understand the requirements of identified business opportunities and suggest successful strategies for response. This includes completing the New Bid Templates
* Work closely with the Business Development Manager to manage tenders from initiation to submission
* Write bespoke and specific bid responses within allocated bids and provide support for other team members as appropriate
* To manage the contributions of others supporting the bid to ensure timely delivery of best quality responses
* Develop and deliver exceptional tender documents and presentations in line with Company standards, using the specialist support functions (procurement, HR, QHSE etc) as well as local managers and Divisional Sales Director (DSD).
* Manage communication between the customer and CBRE throughout the bid process (where required and necessary)
* Attendance at tender site visits, client meetings and preparation of presentations where necessary
* Raise the company profile by organising (and where necessary, representing CBRE at) industry events, networking events and promoting an image of professionalism at all times.
* Liaise with other parts of the CBRE business to develop best practice
* Build relationships with operational managers and support functions
* Maintain and prepare information, CVS and case studies for the Corporate Services Knowledge library
* Assisting with preparation of materials for marketing events, presentations and client meetings