Procurement Assistant

Key purpose of the role
The role holder is responsible for transactional purchasing and support, to ensure a premier procurement service, implementation and maintenance of the P2R process. It is an operational role within the Procurement organisation.

Main tasks

• Provide 1st line support to the business (Business Divisions and Functions), advising on approved and preferred suppliers and contracts and for Purchase Requisitions (PR)
• Lead and monitor PR, PO (Purchase Order) and GR (Goods Receipt) flows in the systems, actively resolving issues in line with identified SLAs (Service Level Agreements). Act with a sense of urgency and attention on results.
• Provide assistance to the AP team with the issues resolutions. Ensure collaboration and working as one team. Relationships on the "partnership" level
• Support the change of the behaviours within the organisations, to ensure compliance to the policy, including No PO - No Buy and contracts compliance is realised.
• Take ownership for all type P2P related support activities.

Other Tasks

• Build and maintain a high level understanding of procurement processes, from Category Management and Sourcing to Supply chain/ordering channels per Category, ensuring effective execution
• Excel with your specialist knowledge of procurement technologies, SAP/Ariba as well as your Excel and Powerpoint skills
• Manage internal controls and authorizations as required
• Drive continuous improvements of daily operations and issues
• Participate in S2P/P2P projects and related initiatives, contributing to process and tools improvement
• Develop and run product and services catalogues
• Train end-users in SAP/Ariba
• Develop your skills in/provide support with SAP reporting
• Report on agreed Scorecard/SLA/KPI

Job Requirements

What will you be responsible for?

• You will become an expert with your grasp of procurement applications/tools with key focus on SAP & Ariba
• Excel, Powerpoint, SAP
• Delivers SAP and unit activity reporting and though it - visibility and value to the wider business and procurement organisation.
• PR and Purchase Order (PO) processing, administration and support
• You will be responsible to lead on purchase requests from the business requestors including, but not limited to free text PR/PO orders.
• Successfully operates and resolves issues related to the Procure-To-Receipt flow
• Work close with Accounts Payable to resolve various issues to enable on-time payment to suppliers
• Systematically carries out root cause analysis of issues to feed into improvement in execution
• Handles requests for Roles & Authority with the agreed lead time
• Use effective communication with cross-functional and cross-border teams and partners. Apply straightforward and structured reasoning to gain trust from others, to support "No PO-No Buy" compliance.
• Aware of own impact on others and adapts behaviour or style of interaction accordingly. Demonstrates ability to improve "customer satisfaction" though the best possible support provided to Procurement & Finance peers, as well end-users of SAP/Ariba.
• Builds and maintains effective relationships with all partners and collaboration teams to assure successful performance.
• Develops a joint agenda with AP to ensure ongoing performance is monitored and improved, issues are resolved, and improvements are proposed to the process owners
• Understands and is responsive to the issues and dynamics involved in the P2P related process and business changes.

Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. It is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice.

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