Production Controller

BPP University
21 Jun 2019
19 Jul 2019
Contract Type
Full Time

6 month fixed term contract

Who we are

BPP Learning Media has become the benchmark for quality in professional education study materials. Today, tutors and students in around 170 countries worldwide look to us as an essential support for success in professional qualification exams. Our materials are written by experienced professionals skilled in presenting information which inspires and makes it easier for students to learn.

What you'll do

The Production Controller works closely with a number of key stakeholders around the business including Heads of Programme, Sales and Operations to ensure projected volumes of print meet the demands of our classrooms and external students.

Roles and responsibilities will include

  • Assisting the Head of Production in the planning and managing of allocated schedule of work, including:

o Updating production records such as ET (access database) to ensure information is accurate

o Updating the tracking systems for all items gone to print, and delivered, to enable personnel to access and handle enquiries efficiently and effectively

o Being aware of materials which are delayed and notifying relevant parties whilst maintaining contact with printers regarding necessary delivery dates to meet deadlines

  • To act as the main print contact for specific and assigned ranges as well as the placement of reprint orders, including:

o Collating regional quantities for all courses products; comparing quantities against the budget for submission to the Head of Production

o Preparing print order forms, based on agreed quantities

o Negotiating lead-times on non-schedule print jobs

o Maintaining contact with printers and being aware of delays, whilst managing communication to all dependent stakeholders

o Checking invoices against deliveries and agreed print costs

o Liaising with appropriate personnel regarding any errata required

  • To assist with print volume setting for courses and published products, including:

o Collation of information from internal system reports on past sales

o Obtaining information from marketing about expected future sales

  • Administration of invoices to ensure accuracy and prompt payment
  • Responding to ad-hoc print related queries
  • Familiarisation of product ranges and understand product specifications to deliver product effectively
  • Any other tasks as requested

Role requirements

  • Self-motivated with the ability to prioritise and manage a variety of tasks
  • Attention to detail and a desire to "get it right first time"
  • Ability to work with Microsoft Word and Excel to an Intermediate standard
  • Ability to work speedily and accurately to ensure that deadlines are met
  • Adaptable to change, effectively open to new processes, willingness and ability to learn
  • Able to manage supplier relationships and negotiate with suppliers to ensure the best results
  • Excellent communication skills
  • Able to self-manage when working in a demanding environment during peak publishing cycles
  • An understanding of the BPP ranges would be beneficial but not essential (full training will be provided)
  • Concentration, accuracy and an eye for detail
  • Ability to approach work methodically
  • Ability to work to tight deadlines and good time management