HR and Payroll Administrator

10.00 - 10.13 GBP Hourly
14 Jun 2019
12 Jul 2019
Contract Type
Full Time

As part of the Customer Connect Service the postholder will be expected to:-

Assist in providing a professional solution focused HR/Payroll transactional service. Undertaking a range of transactional activities including directorates, schools, recruitment and pensions.

Level 4 staff will work with a reasonable degree of autonomy and may be responsible for a number of areas of Transactional work. Staff working at level 4 may occassionally guide/supervise work carried out by the any lower level administrative staff if required.

Staff undertaking a level 4 role must have specific skills and experience relative to the role being undertaken and will carry responsibility for overseeing tasks with only occasional referral to line manager. The entry requirement recommended for this role is NVQ Level 3 in either Business Administration/Customer Services/ CIPP/ CIPD or a related field.

Key Accountabiities

* To be accountable for and promote equal opportunity, diversity and community cohesion to meet Council, Directorate and Service objectives.All employees have a responsibility not only for their own behaviour, but also for others regarding equality of opportunity.Any incident must be reported.

* To participate in a Performance Review and Development meeting and undertake a plan of training where necessary.Develop his/her own skills and expertise in a professional manner.

* In addition to all the responsibilities listed above, all employees must be flexible in their approach and undertake other duties that are commensurate with post holder's level, wherever they may be, to achieve the objectives of the Directorate.

* To represent the Council and Directorate in a professional manner meeting the Corporate and Directorate aims.To comply with Directorate and Corporate policies.

* If appropriate to be responsible for the recruitment and performance management of designated teams and individuals in accordance with Corporate and Directorate aims and management style.

* To comply with the council's financial regulation and standing orders

* To actively promote Dudley's commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults at a level appropriate to this role and setting.

* Employees must comply with health and safety legislation and will be required to comply with the Council's Health and Safety Policies. All employees must ensure that they take reasonable care of their own health and safety as well as the health and safety of any person that is affected by their actions.

* To be responsible for adhering to legislative requirements and Council Policies and Procedures including, but not exclusively health & safety, Data Protection and Internet/Email use

Specific Accountabilities

Administrative Duties

* Dealing with telephone & email enquiries from employees, managers & traded services customers.

* Creating of new starters/appointments onto HR system, processing P45s and ban details through to payment

* Contract Variations - increase/decrease in hours. Issuing contract variation letter / new contract (if required), changes to Pension Bandings/Contributions with West Midland Pension Fund and Teachers Pensions.

* Restructures/Service Review Outcomes- Process changes and issue contract change correspondence

* Extension to existing Temporary Contracts & Secondments.Monitor review dates, liaison with Managers.

* Work shift patterns and holiday plans amendments processing. Organisational Units/Pay Points/Home Code.

* Job Re-grades - Following re-evaluation, process changes.

* Contracts Made Permanent - Ensuring approvals. Update and Issue Correspondence

* Permanent & Temporary Allowance Changes - Attaching allowances to employees, processing payments

* Acting Up & Honorariums - Ensuring approvals, processing & issuing correspondence, monitoring.

* Sickness Payments - processing payments, notifying employees & managers.Unpaid Leave processing.

* Maternity & Paternity leave - processing applications and payments.

* Voluntary Deductions e.g. child care vouchers, council tax, credit union, trade union etc.

* Non-Voluntary Deductions e.g. student loans, court orders etc

* Data Queries & Manager/Employee general enquiries e.g. annual leave entitlements/calculations

* Information Enquiries - F.O.I.'s, Mortgage references, insurance claims, sickness payments, jury service.

* Leavers - processing and final payments. Issuing confirmation letters, P45 and pension forms.

* Retirements - producing pension estimates, processing in accordance with policies.

* Responsible for checking any other transactions relating to HR/Payroll/Pensions.

* Ensure compliance with internal processes and Audit and HMRC regulations.

Financial Duties

??Support year end procedures

??Raising of special payments to employees, calculate and process adjustments

??Preparation of orders and requisitions including identification of budget codes

??Maintain income and expenditure accounts. Monitor & process overpayments.

??Prepare records for audit inspection. Undertaking the necessary checks and control duties.

??Monitor sickness and maternity/paternity entitlements and process payments

??Process timesheets for payment of temp/casual cover. Monitor & Process bulk importing of data.

??Responsible for reconciling bank statements monthly for appropriate accounts

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