HR Co-ordinator

Gowling WLG
13 Jun 2019
02 Jul 2019
Human Resources
Contract Type
Full Time
About Gowling WLG

We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence, we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.

' Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.

There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork.

We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.

Working flexibly, working fairly

Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse, and with clients often working to a 24/7 rhythm, having extra flexibility is key to helping us balance work and other commitments sensibly and productively.

By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team, while maintaining that all important work-life balance.

Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours.

If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process.

Main Duties and Responsibilities:

Work as part of a team delivering HR operations activity to a high quality achieving Service Level Agreements (SLA) and escalating issues to team leader where required;
Responsible for responding to queries received through Query Management System in line with SLAs
Provide HR advice on all aspects of HR operations as necessary ensuring that any advice given is in line with firm policy and best practice and escalating complex employee relations issues
Work with the Resourcing team to arrange interviews for internal and external candidates
Be responsible for conducting exit interviews and recording feedback
Continuously review/develop and implement all HR processes, policies and procedures;
Production of standard offers and related documentation including training contract offers, referencing, credit checking, SRA checks and renewals;
Produce probation letters and own diary management of 3 & 6 month reviews;
Responsible for documenting contractual changes, obtaining approval and updating systems
Manage all reward and benefits administration including updating third party portals
Provide administration support for all Learning & Development programmes
Provide support to Early talent projects and handle related administration
Responsible for updating and maintaining Connections content
Manage all maternity and leavers processes and produce all necessary paperwork
General administration as and when required to include efiling and general maintenance of employee records
Other administrative tasks and / or project support work as requested from time to time.


Key Skills and Experience:

Previous experience working within a fast paced operational HR shared services environment
Excellent IT Skills, with good knowledge of Word, Excel and Powerpoint
Some employee relations, employment law and recruitment knowledge
Experience of using an online recruitment portal and HR systems
Experience of drafting contracts and assisting with events

Equal Opportunities:

Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment. The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity. This also includes any incidents of perceptive or associative discrimination and harassment.

At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work. Our aim is to fulfil everyone's potential and together to achieve personal and business goals.

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