Office Administrator / Procurement Assistant / Admin Support

Ellesmere Port, Cheshire, England
£21,000 per annum (pro rata)
30 May 2019
27 Jun 2019
Contract Type
Part Time

Job Title: Administrator

Location: Stanlow, Ellesmere Port

Salary: £21,000 per annum (pro rata)

Job Type: Part Time, Fixed Term Contract for 3 Months

Closing Date: Friday 21st June 2019

Role Overview:

To provide assistance with purchasing, receipting of goods and general office administration support to the AOT site. This role is for a fixed term of 3 months and is part time 20 hours per week.

Key Responsibilities and Accountabilities:

  • Prepare & process paperwork for the purchasing of goods
  • Completion of W8 reports on a weekly / monthly basis
  • Follow up on outstanding purchases with Departments / Suppliers
  • Liaising with Departmental purchasers to ensure timely receipt of goods
  • Matching of purchase invoices to Purchase Orders
  • Control of requisition forms and obtaining quotes for the works required
  • Processing and issuing purchasing orders through ERP system
  • Maintain records of all goods/services ordered
  • Liaising with suppliers regarding product, capabilities, cost etc.
  • Purchase goods and services at the best price and value across the company
  • Obtain relevant authorisations for the purchasing of goods
  • Organising and scheduling meetings, booking rooms and conference facilities at both internal and external venues
  • Arranging travel, accommodation and hire cars for staff
  • Developing and maintaining office systems
  • Liaising with staff in all departments, being the point of contact between the company's sites
  • Sorting and distributing incoming post and organising and sending outgoing post
  • Dealing with telephone and e-mail enquiries
  • Meeting and greeting clients

Company Initiatives:

  • Take responsibility for the Health and Safety of yourself and others whilst at work and to comply with the Company's policies and legislation
  • Support Company Initiatives and demonstrate Company Values
  • To comply with all legal, regulatory and statutory obligations applicable to the role
  • Participate in training and personal development activities as required
  • Be flexible in undertaking the duties and responsibilities attached to your role; Carry out any other reasonable tasks as required by the Company

Safety, Health and Environment

  • Carry out all activities in line with the Company's SH&E rules and guidelines
  • Always wear Personal Protection Equipment as required. Take responsibility for your own PPE ensuring appropriate storage and care
  • Always work in a manner safe to yourself and others and report any hazards immediately
  • Ensure all staff and visitors operate in compliance with Safety Regulations
  • Make yourself aware of all Emergency procedures and Responses

The Candidate:

  • Experience in a similar role essential
  • Reliable, conscientious and dedicated
  • Good communication skills
  • Highly organised
  • A problem solver with ability to assume responsibility and act on own initiative
  • Self-starter with a positive 'can do' attitude and approachable manner
  • High standards with meticulous attention to detail
  • Fast and accurate data entry skills
  • Oracle experience preferred
  • Good working knowledge of financial systems, databases and Microsoft packages

This job description is a summary of the main duties of the role but is not exhaustive. It may be reviewed and updated regularly in discussion with the post holder.

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Candidates with the experience or relevant job titles of; Administrator, Office Assistant, General Assistant, Administrative Assistant, Office Support, Customer Support, Office Admin, Customer Services Executive, Procurement Officer, Procurement Advisor, Purchaser, Procurement Manager, Purchasing, Procurement Administrator, Procurement Executive, Procurement Operations, Assistant Procurement Executive, Procurement Admin, Engineering Procurement Officer, Engineering Procurement Advisor, Buyer, Purchaser, Customer Service Representative, Client Service, Customer Services, Customer Assistant, Customer Service Consultant, Customer Service Administrator, Customer Support, Business Support will also be considered for this role.