Job Description Responsible for planning, directing and coordinating all the organisation's operations.
Terms of Reference
As the Operations Manager you are responsible to the Managing Director, Technical Director & Senior Project Manager for the following:
Creating the monthly payroll report.
Petty Cash Handling and reconciliations.
Bank Account Reconciliations.
Purchase ledger duties - Creating cheque run lists and paying suppliers on time.
Sales ledger duties - raising sales invoices and statements & chasing late payments.
Weekly cash flow forecasts.
Stock Valuation reports for the Account Manager to complete the Management Accounts.
Various HMRC Monthly / Annual declarations.
Creating quotes and dealing with customer purchase orders.
Making sure all company insurances are kept up-to date, and organise renewals.
Keeping all company vehicles legal - MOT / Services / Tax.
Keeping all utilities within contract and negotiating new ones at time of renewal.
Making sure all personnel have correct and up-to date training qualifications.
Raising employment contracts for new employees.
Recruitment - Placing advertisements, short listing candidates & interviewing.
Monthly Hours report for Managing Director.
Keeping up-to date with all health & safety, and employment law changes creating and updating company policies and manuals as required.
Ensuring that all the material and labour costs of Finished Goods are transferred to the appropriate depot (project or GSTO) in a timely manner and that all FGTs are in place for the monthly management accounts.
Ensuring the proper preparation of shipments leaving Gaerwen, to include hazardous material notification, and appropriate record keeping. Creating any legal customs paperwork that may be required.
Ensure all purchase orders are received where they need to be by their deadline.
Other relevant duties determined by the Managing Director, Technical Director & Senior Project Manager.
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