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Business Support Administrator

Business Support Administrator

Job Description

Hours 15 per week

Salary £6,882 (actual)

Job Purpose

To provide a wide range of financial and administrative support to RCVS.

To support and maintain the back-office functions of RCVS, to deliver high quality, efficient and effective admin support to RCVS

Accountability

The Business Support Administrator will be an employee of RCVS, a registered charity and company limited by guarantee
The RCVS CEO will undertake line management.
The Business Support Administrator will report regularly to the Management Committee of RCVS as required.
The post holder will work closely with the Independent Living Services Operations Manager and Volunteer Hub Co-ordinator

Main Duties

To undertake a range of financial support processes including maintaining the computerised financial system, processing of invoices, payroll and pension payments
Processing and checking expenses / timesheets
Monitor the organisations bank accounts and preparing month end reconciliation
To assist with the end of year accounts
To maintain personnel records as necessary
To provide administrative support to job recruitment processes. (to include placing advertisements, obtaining references, changing job descriptions) as directed by the CEO
To maintain and update RCVS databases as required
To maintain and update RCVS website as directed by senior staff
To support the development of systems and processes to meet operational needs and to ensure the high quality of information held.
To support the organisation to manage premises and equipment
To update policies as directed by the CEO and trustees, and update the policy file as necessary
To support the CEO in the implementation of GDPR to ensure compliance with new regulations
To provide administrative support to the organisation as directed and guided by senior staff, including reception duties, responding to enquiries
To support the development of admin processes
To involve the full participation of volunteers in the delivery of RCVS administrative support services
To support and supervise volunteers as required

General

To attend team meetings, personal supervision and other meetings as appropriate
To carry out the duties of the post in a manner which is in keeping with the Values Statement of the CVS