Credit Control Finance Assistant

22000.00 - 25000.00 GBP Annual
17 May 2019
14 Jun 2019
Contract Type
Full Time
Credit Control Finance Assistant
About Us
Pabulum Catering
With a reputation for excellent service and fabulous food we always put our customers first and as Credit Control & Finance Assistant we expect you to want to do the same. By developing a great working and supportive relationship with clients, unit managers and their teams you'll ensure they have accurate and timely financial information in line with Pabulum's ethos, values and business plan.
Daily/Weekly Duties:
Cashless Systems management for a specific group of schools
* Being main point of contact for school and parent queries on cashless system for a group of schools
* Producing weekly debt reports from the cashless system and producing debt letters where required
* Producing debt letters, as required, for pupils leaving at the end of the academic year
* Re-setting of academic years on cashless systems for the start of a new academic year
* Generating of cashless system activation and system instruction letters for new pupils
Credit Control
* Taking a proactive role in managing and collecting trade receivable balances and following up payments, as required
* Working with Senior Finance Assistant to support with the processing and reconciliation of invoices and the checking and posting of receipts to accounting systems
Weekly and Monthly Processing of Site Financial Information
* Checking and certifying accurate sales, banking and purchase entries have been recorded in unit systems and making adjustments where necessary
* Supporting unit managers with balancing cashless systems; ensuring the 'cash up' is checked on a daily/weekly basis and that there are no variances.
* Where applicable, completing excel schedules for primary school numbers, free meal issues and non-recoverable VAT.
* Preparing and importing the weekly journals into the financial system
* Sending agency, equipment and late invoices to the Operations Manager for approval and instruction and ensuring the authorised invoices are processed without delay.
* Where applicable, completing the invoice log and sending manual invoices to clients along with the appropriate back-up.
* On a monthly basis reconcile unit system to finance system
Additional Duties:
* Providing guidance and generally assisting the unit managers to gain a better understanding of Pabulum's systems and helping them to understand the value of accurately recording their daily sales and purchases.
* Filing and archiving work and ensuring storage area is tidy and organised.
* Occasionally assisting with other finance assistants' work if asked to do so - for example during holiday times.
About You
* You will be a cheerful, enthusiastic, passionate team player who can also work individually.
* During busy times such as month-end you will be able to work under pressure and achieve deadlines.
* You will be a good communicator dealing with a wide range of people including clients, site teams, colleagues and suppliers.
* You will have strong organisational skills and be able to prioritise your workload.
* Excellent attention to detail is a must - high standards of accuracy, (both written, verbal and written) and a neat and tidy approach to work will all come naturally to you.
* Previous credit control experience would be an advantage
This is not intended to be a full definition of the duties and the job holder may be required to perform other duties as necessary.

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