Head of Finance and Administration
- Recruiter
- Kwan Yick (UK) Ltd
- Location
- Newport, Newport (Casnewydd) NP19 4PW
- Salary
- £45k to £50k pa.
- Posted
- 17 May 2019
- Closes
- 14 Jun 2019
- Contract Type
- Permanent
- Hours
- Full Time
HEAD OF FINANCE AND ADMINISTRATION
JOB DESCRIPTION
REPORTING TO : Directors
RESPONSIBLE FOR:
- Accounts Team
- Financial Functions
- Company Administration including I.T. and statutory requirements
PURPOSE OF ROLE:
- Delivery of the business and administration function of the company, with overall responsibility of accounting efficiencies for sales and associated costs, through reporting, strategy and planning.
- Senior advisor to the directors to assist decision making to enhance the health and wellbeing of the company
- To ensure statutory compliance
- To support the directors with the process, legal, financial and administratively, for any changes in premises.
LIAISON WITH:
- Auditors
- Bank
- HMRC
- Customers and Suppliers
- Any other third parties as appropriate
MAIN DUTIES AND TASKS:
- Monthly Management Accounts Pack
- Monthly accounts (fully reconciled and with comparisons to previous year)
- Analysis of results by trading sectors (reconciled to accounts)
- Accounts Forecasts
- Cashflow Forecasts
- Comparison to Budget
- Accounting Ratios
- KPIs
- Financial Year End accounts for audit
- Annual Budget and Forecasts
- Continuous review, monitoring, improving and documenting of all accounts processes
- Advise on improvements, best practice and develop efficiencies to improve profitability and assist in the smooth running of the business
- Review of debts and customer account management
- Oversee the processing of imports , Forex, deferment account etc. and ensuring compliance with HMRC on these matters
- Oversee the cost calculations for imported goods, including uplift, and that it is accounted for correctly
- Oversee the reconciling general ledger stock codes values to stock valuation module, including goods in transit
- Manage, develop, and train the accounts team
- Oversee the control of the Exchequer financial software
- Oversee and develop the biometric clocking in system to maximise benefits
- Oversee and assist in developing an integrated warehouse management system with the Exchequer financial software
- Assist the directors and carry out tasks as required by them to acquire and “get up and running” larger premises to meet the demands of the growing business
- Prepare, supply, and administer, personal tax , pension , trusts and ad hoc personal financial information for the directors as requested by them and their accountants
POLICIES AND PROCEDURES:
- Assist in reviewing , renewing and introducing policies to safeguard all aspects of the company
AUTHORITY LEVELS:
- Directors ONLY to approve all payments and funds leaving the company
- To deputise for directors in other aspects when required and to undertake any other reasonable task that may be required by the directors, from time to time