Title: Business/Accounts Administrator
Location: Oldbury, Bristol
Rate: GBP13.26 - GBP14.95 PAYE depending on experience
Job Type: Contract
Duration: 12 months
Contact details: Natalie Mohamed
Capita Resourcing is the strategic resourcing business within Capita plc. We are the chosen provider of agency workers and permanent recruitment for the Nuclear Decommissioning Authority (NDA) collaborative framework, across nuclear sites and offices UK wide.
The Role Description
Provide high level administrative support within the assigned function including but not limited to processing of expenses, arranging meetings, organising travel, accommodation, etc.
Meeting management, data gathering, support production of key documents, reports, etc.
Records Maintenance; eg accurate and up to date records in line with project processes as per the Quality Management System;
Document management and control; eg construction, revision, via configuration control, of project files, DVs, etc.
Communications support; eg production of circulars, news sheets, presentations and graphics;
As a customer-focused individual, the post holder will be expected to support delivery within his or her range of skills, knowledge, experience and competence;
May be required to undertake emergency scheme duties;
Support colleague's learning and development through knowledge sharing, task instruction etc.
Design, delivery and evaluation of training, acting as coach and mentor;
Support the effective deployment of company-wide policies, processes, systems and procedures ensuring that at all time the business remains compliant. This includes, but is not limited to, the need to comply with the company's Equality and Diversity Policy and undertake identified associated learning and development activities.
For the role within the finance function:
Processing invoices transmitted from the outsourced invoice reception and verification service, ensuring authorisation of payment by matching to valid purchase order and receipt (3-way match). This is to include process control checks to give assurance of accuracy and fraud prevention.
Provision of a Helpdesk liaising with suppliers and Magnox staff, with prompt response and resolution of queries.
Reconciliation of Supplier statements
Review of supplier accounts, investigating aged items or other anomalies
Producing management information to monitor and evaluate service quality
Process employee expense claims, verifying claims for compliance with company policy
Administrator for RBS One card and Purchase Card system
Verity cardholder statements for compliance with company policy
A good standard of general education with GCSE pass in English & Mathematics or equivalent level of literacy and numeracy - NQF level 3
Proven experience in preparing, monitoring and working with project control information
Good working knowledge of IT packages including MS Word, Excel, PowerPoint and Visio/similar graphics package
Experience in a project delivery environment
Previous accounts payable will be beneficial
Additional information about the process This role has been deemed out of scope of IR35
NuclearWorks welcomes applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.