E-Billing Assistant

Expiring today

Simmons & Simmons
South East England
16 May 2019
22 May 2019
Contract Type
Full Time
We are looking for an E-Billing Assistant to join our Finance team in London on a 12 month FTC. The role will be responsible for the day to day uploading of E-bills and financial data and involves advising the business on acknowledged best practice to adhere to the client's billing guidelines.

Main duties and responsibilities:

Using technical expertise and building effective relationships to ensure compliance with the provisions of the Solicitors Accounts Rules:
• Generating electronic files (LEDES98B, BI, BI_V2, LEDES 2.0, LEDES 2.1) using the firms ERP system.
• Handling a heavy volume of complex uploads for a selection of e-billing clients to various intermediary platforms.
• Ensuring client guidelines and firm policies are followed during the submission process.
• Assisting with maintaining timekeeper, matter, rates and invoice data held within the various intermediary systems.

Applying commercial logic to advise the business on best practice in order to obtain the maximum financial benefit for the firm:
• Regular interaction with the Finance teams.
• Maintaining constructive working relationships the MPs, MFEs and secretaries within the firm and key personal within external organisations to ensure that focus is maintained on outstanding e-bills and e-billing queries.
• Maintaining a high level of professionalism when dealing with contacts within external organisations and to help in resolving issues to achieve the best outcome for the firm.

Input into key reports, applying intermediate excel functionality as necessary, to provide the practice and finance managers with timely and relevant information.
• Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
• Issuing ad hoc reports for both internal and external reporting needs

Person specification:

Education / qualifications / experience:
• At least 5 GCSE grade C or above or equivalent qualifications.
• Experience in a Law firm environment with experience in an E-billing / Revenue / Billing role.
• To be able to demonstrate the application of best practice.
• To be able to demonstrate experience of building successful relationships.

Knowledge and technical skills:
• Exposure to multiple E-billing systems.
• Advance Excel skills.
• Very good working use of Microsoft office.
• Ability to advise on functionality and system transactions.
• Ability to advise the business on, and ensuring compliance with, GAAP, VAT legislation and the provisions of the Solicitors Accounts Rules and Money Laundering requirements.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of. Flexible working, an inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

Below are a few more reasons to consider Simmons & Simmons for your next career move:
• Competitive benefits package
• International offices including: Hong Kong; Lisbon; Dubai; Tokyo; Dublin; Milan; London; Madrid; Singapore to name a few
• Generous employee referral bonus program
• All year round dress down
• We have recently launched 'Pathways to Progression' - all about encouraging & enhancing future female talent in the firm
• All offices have their own artwork collections - we have a Damien Hurst and a Tracey Emin in the London office
• We were ranked as a Stonewall Top Global Employer and a Stonewall Star Performer in 2017

If you are interested in finding out more about this vacancy then please contact with any questions and to apply for the role please click on the apply button at the bottom of the screen. Please find a detailed Job Description also attached below.