Executive Assistant

Cambridge, Cambridgeshire
13 May 2019
27 May 2019
Contract Type
Full Time

Executive Assistant

Executive Assistant

Director Services Cambridge

We are looking for an Executive Assistant to support the expanded Senior Executive Team. Working as part of a small team of Executive Assistants you will provide the Executive Directors with secretarial and administrative support.

The key accountabilities include:

• Supporting the Executive Team by providing an efficient and effective secretarial and administrative service that supports them in achieving their objectives.

• Undertaking ad-hoc projects.

• Organising the Executive’s team schedule including extensive diary management using Outlook, often re-scheduling last minute or urgent changes.

• Handling extensive travel arrangements both UK and Internationally.

• Arranging top level meetings including hospitality, transportation and overnight accommodation.

• Liaising with internal and external customers including senior government and business stakeholders, Council members, and TWI staff at all levels.

• Taking and distributing meeting minutes including ensuring follow up actions have been accomplished.

• Preparing board reports, letters, presentations and papers as necessary.

• Continuous improvement of the Director Services’ systems and processes. Success in your application requires:

• A qualification in Business Administration or a related subject would be advantageous

• A proven track record of providing a secretarial and administrative service at a senior level.

• Advanced expertise in the full MS Office suite.

• Proven ability to work to tight deadlines, prioritise and multitask.

• Able to be discreet when dealing with confidential and sensitive information. • Strong team player, diplomatic, trustworthy, pragmatic and personable.

• Excellent attention to detail with the ability to work effectively under pressure and to tight deadlines.

• Good organisational and communication skills.

• A professional, calm and flexible approach to work.

• Strong problem solving skills.

• Willing to go the extra mile.

• Conducts themselves in line with TWI’s values of teamwork, innovation, taking responsibility, customer focus, adaptability and respect.

Closing Date: 27 May 2019

Reference number: 14/19

Job Profile: Executive Secretary Business Position: Professional & Senior Business Support

Click apply below for further information and to download an application form!