Project Administrator - Large Format Graphics Industry

JOB TITLE: Project Adminstrator

INDUSTRY: Large Format Graphics

SALARY: GBP25k-GBP30k (Dependant on experience)

LOCATION: Isleworth

HOURS: Mon-Fri 8am - 4.30pm

JOB ROLE:

Reporting to the Account Director, you will be solely responsible for the management of Graphic projects and several events from quotation through to procurement and you will actively manage the production and often the installation phases. To be the main point of contact for your client base and dealing with anything that may occur along the project journey, ensuring the smooth day to day processing, management, and financial reporting of multiple projects.

The role holder must be able to adjust to a broad and fluid set of tasks as requirements change in this progressive organisation.

Day to day/client facing responsibilities:

• Manage all projects from your clients from start to completion, including raising quotes and works orders, liaising with client on quotes and artwork, raising despatch sheets and invoicing.
• Attend client meetings where required and report back with all required information so the projects can be managed correctly
• Raise all job bags as necessary, ensuring correct information for all other departments to follow.
• Raise all installation sheets when the project is approved or as soon as possible within the project timeline, ensuring correct information and visuals for installation crew to follow onsite.
• Ensure that jobs are progressing through to completion i.e. chasing jobs through the studio/production and/or re-arranging installation dates where necessary.
• Work alongside the designated Production Managers' on a daily basis ensuring that all necessary information is received, and job requirements have been met. In the event that the Production Managers' are unavailable, liaise with the Factory Manager/Assistant.
• Installation, to liaise and meet with the installation crews onsite to ensure smooth completion of all projects when required.
• Deal with incoming/outgoing calls, ensuring accuracy of information and details of calls. Building effective working relationships with clients, colleagues and suppliers.

Skills/Knowledge:

• Come from a large format graphics background.
• Understand large format printing processes.
• Excellent interpersonal skills to include highly effective communication/listening skills.
• Strong customer focus.
• Excellent planning with the ability to work with conflicting priorities, ability to remain calm under pressure.
• Pro-active, 'can do' attitude.
• Excellent organisational ability
• PC literate, confident on MS software packages; word, excel, email, Clarity, internet and FileMaker (must be comfortable with spreadsheets/databases).
• Flexibility extremely essential.

Apply via the link or contact for more info on !

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