Conference Manager
- Recruiter
- Royal Meteorological Society
- Location
- Oxfordshire
- Salary
- 27750.00 GBP Annual
- Posted
- 18 Mar 2019
- Closes
- 26 Mar 2019
- Sectors
- Catering & Hospitality
- Contract Type
- Permanent
- Hours
- Full Time
The Royal Meteorological Society is the UK's professional and learned Society for weather and climate, and is respected around the world for its contribution to meteorology. The Society is a registered charity and its programmes of work include providing professional accreditation, developing educational resources and skills, producing scientific publications, holding public and professional meetings and events, giving advice to Government and policy makers, and a growing role in providing information to the public on the science of weather and climate change.
The Conference Manager is an important role in the work of the Society. It brings together all tasks required for arranging and delivering the Society's Conference Programme. The post holder works closely with the Meetings Manager, the Head of Public Engagement, the Head of Partnerships and other members of the HQ team, as required.
Main ResponsibilitiesAdministering Society Conferences
The Conference Manager is responsible for the financial and managerial administration of the Society's conferences including but not exclusively, preparing and reviewing budgets, marketing and advertising the conferences, managing a conference timeline, booking venues, preparing programmes, sponsorship, delegate registration and payments, organising catering and accommodation, onsite delivery of the conferences and liaising with delegates, clients and suppliers, and post-event evaluation.
The role of the Conference Manager is hands-on, often involves working as part of a team, acting as the central point of contact for conference related enquiries, preparing Conference Organising Committee documents, minute taking and on-going administrative support to Committee members and to the programme, preparing programmes, biographies and abstracts and uploading them onto the Society's website.
In addition to this, the post holder is expected to work closely with team members to assist with the successful delivery of the Society's full programme of events.
From time-to-time, in common with other staff in the Secretariat, you will also be expected to help on a short-term basis with any task that is necessary to ensure that the Society and its events run efficiently and achieve the objectives set by the Council. In particular, when required it will be necessary to attend Society meetings, either in London or across the UK, to assist with organisational activities and to promote the work of the Society.
Required Skills and CompetenciesThe required skills and competencies that the Society views as important for this role are:
- event management skills and experience;
- able to work in a team environment and used to a project-based approach to working;
- excellent written and verbal communication skills, able to prepare documentation for outside stakeholders;
- excellent organisational, influencing and negotiating skills;
- able to build strong working partnerships with external suppliers;
- competent in working with basic IT systems and software packages;
- able to think creatively and embrace new ideas and ways of working.
The position is based at the Society's Headquarters in Reading and does, on occasion, require travelling in the UK, particularly to London. This is a part-time post working 20 hours per week, on a 12 month maternity cover contract. The Society actively supports flexible working arrangements where practical.
The post holder is entitled to 24.5 days holiday leave per year. This increases to 27.5 days after two years and then 32.5 days per year on completion of more than 12 years service. This holiday entitlement is in addition to the 8 public holidays. These entitlements are based on full-time hours and reduce pro rata for part time working. In addition to the holiday benefits the Society pays 10% of salary as its employer's pension contribution.
ReportingThe Conference Manager will report to the Chief Executive of the Society.