Office Administrator

Recruiter
PJE
Location
Gloucester, Gloucestershire
Salary
Highly competitive
Posted
12 Mar 2019
Closes
09 Apr 2019
Ref
225672481
Contract Type
Permanent
Hours
Full Time

PJ Engineering Consultants Ltd

LOCATION – Gloucester

Office Administrator

JOB DESCRIPTION 

  • Preparation of project operation and maintenance manuals (compilation of all project documentation and relevant instructions for fixtures and fittings)
  • Updating Goldmine with PJE van bookings
  • Setting up new suppliers in IT systems (Goldmine and Sage)
  • Completion of credit application forms for new suppliers
  • Signing off supplier invoices against purchase orders
  • Checking supplier statements
  • Ordering client keys
  • Checking sub-contractor insurances are valid and up to date
  • Office management: ordering stationery, kitchen and welfare supplies, organising office cleaners, scheduling lift and alarm maintenance, fire extinguisher inspections
  • Incoming and outgoing post
  • Answering the phone
  • General filing
  • Assisting the Project Procurement and Logistics Co-ordinator and the Sales Co-ordinator with ad hoc tasks
  • Providing cover for the Project Procurement and Logisitcs Co-ordinator and the Sales Co-ordinator

Conditions of Employment:

  • This position is based in the Gloucester office and the hours are 8:30am to 5:00pm with one hour for lunch. 
  • The annual holidays total 24 days, 4 of which are designated company days and are taken over the Christmas period on dates dictated by the Board
  • The Company Handbook which will be issued on the first day of employment sets out the full Terms and Conditions of Employment

Economic Conditions:

  • Salary negotiable depending upon experience
  • Pension
  • Bonus (after one year’s service)
  • Death in Service (after 6 months service)

Desired Qualifications and Experience:

  • IT proficiency, particularly Microsoft Office software, particularly excel and word
  • Sage Line 50 preferable
  • Strong communication skills

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