Receptionist

Directing visitors in a business centre to the correct department/office location. Answering phone calls, letters, and emails and/or directing these communications to the correct department/staff person. General typing duties for Directors of the company. Making clients and visitors to the site feel welcomed and answering all of their questions.

Receptionist Job Duties:

• Taking and directing calls, through a switchboard
• Completing administrative tasks like filing and delivering and accepting mail
• Cleaning, organising, and maintaining the reception area
• Keeping basic office supplies like pens stocked and accessible to visitors
• Ordering supplies for the rest of the office
• Signing in visitors and supplying them visitor's badges.
• Setting up meeting facilities
• Arranging for catering for meetings and daily office use
• Greeting visitors to the facility warmly and offering them help immediately
• Providing customer support
• Answering questions about products or services offered at the business
• Answering questions about office hours and who is in the office at any given time
• Interacting with other departments such as Information Technology (IT) and Maintenance when someone needs more technical assistance
• Scheduling appointments and meeting times
• Maintaining front door security and reporting any suspicious activity
• Putting through sales and/or assisting clients making orders
• Representing the business with a positive attitude and professional appearance
• Engaging in public relations and marketing to a minor degree

Receptionist Skills and Qualifications:

Microsoft Office skills including typing, Friendliness, Knowledge of the Business, Attentiveness, Good Memory, Communication, Product Knowledge, Helpfulness, Organisation, Filing, Sorting Post, Answering Phones, Multi-tasking, Customer Support, Scheduling, Sales, Marketing, Sage knowledge would be advantageous.

Salary: £20,000 per annum. Starting depending on experience.

Hours: 08:15 – 17:30 with a one hour lunch break. 5 days per week.

Location: Nutfield, Redhill, Surrey.