Legal Secretary - Clinical Risk
- Recruiter
- DAC Beachcroft
- Location
- Leeds
- Salary
- Competitive
- Posted
- 14 Feb 2019
- Closes
- 21 Feb 2019
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Working as part of a team, you will be required to provide an excellent standard of secretarial support to the Clinical Risk team. You will also be required to provide support across the other practice groups as and when required.
Core responsibilities
• Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
• Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners
• Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
• General knowledge of case management system including running ad hoc documents
• Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
• Email management - filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
• Print, file, photocopy, scan, fax and archive documents as and when required
• Ensure that client contact information is kept up to date
• Update document bundles for fee earners
• Keep case files organised and logical
• Assist with incoming billing and accounts queries
• Answer and make telephone calls
• Book client meetings
• Assist with the planning and booking of travel arrangements
• Assist with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc.
• Maintain a level of individual knowledge required for the role
• Occasional preparation of correspondence and documents from digital dictation
• Help maintain a clean office and clear desk
• Handle confidential information in line with the firms data security protocols
Key skills
• Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
• A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
• Previous experience within a legal environment is essential as is a minimum typing speed of 65 WPM
• Must have excellent IT skills, particularly in Microsoft packages. Experience of a Case Management System would be beneficial.
• An excellent eye for detail with a concern for quality and accuracy
• A focused client service approach
• Team oriented and collaborative with a flexible, can do attitude
• Ability to communicate clearly and concisely orally and in writing
• Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently
The team
Clinical Risk is a core part of our business and the leading law firm in this field in the UK. Our teams are based in Bristol, Leeds, Manchester, Newcastle and Winchester allowing us to offer truly national coverage to both public and private healthcare clients. The Leeds team serves both local NHS clients and national healthcare providers covering all aspects of healthcare related advice and representation.
About the firm
We are a leading international legal business with over 2,400 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Northern Ireland, Malaysia, Hong Kong, Brazil, Peru, Central America, Argentina, the USA, Australia and Germany.
We are known for our market-leading presence in sectors such as Insurance, Health and Real Estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for the majority of the top 30 insurance and financial services companies operating in the UK. We are the asset management lawyers for the UK's largest shopping centres and act for 9 of the UK's top 10 housebuilders.
We have an impressive legal pedigree, with 155 Chambers UK 2019 practice area and individual lawyer rankings, including 30 rankings at 'Band 1' level. In Legal 500 UK, 2018, the firm received top tier ranking for 32 of its practice areas and 59 practice areas in the top two tiers. In March 2018, we were named as one of Legal Week's Best Legal Advisors for the third year running, achieving category-leading satisfaction scores for our commercial approach, service delivery, quality of legal advice, communication & responsiveness and overall relationships.
Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit .
Application Details
DAC Beachcroft is an equal opportunities employer and we welcome applications from every sector of the community. We also welcome direct applications. If this opportunity sounds of interest to you, please make an application and submit your CV. Your application will be dealt with in the strictest of confidence.
Core responsibilities
• Handle outgoing correspondence including electronic communications and encryption of documents using secure data transmission methods in line with client requirements
• Manage/General knowledge of external Client's case management system including adding outgoing correspondence and associated documentation on behalf of fee earners
• Collate enclosures for outgoing correspondence, instructions to Counsel, experts etc using electronic bundling and encryption software
• General knowledge of case management system including running ad hoc documents
• Liaise with external parties regarding enclosures/encryption/discs/assisting with use of secure systems and supply passwords
• Email management - filing, saving, locating, deleting, responding where applicable and referring incoming mail to others as necessary and managing Inbox on behalf of colleagues as and when required
• Print, file, photocopy, scan, fax and archive documents as and when required
• Ensure that client contact information is kept up to date
• Update document bundles for fee earners
• Keep case files organised and logical
• Assist with incoming billing and accounts queries
• Answer and make telephone calls
• Book client meetings
• Assist with the planning and booking of travel arrangements
• Assist with ad-hoc business development and communications activities e.g. client contact reports, delegate packs etc.
• Maintain a level of individual knowledge required for the role
• Occasional preparation of correspondence and documents from digital dictation
• Help maintain a clean office and clear desk
• Handle confidential information in line with the firms data security protocols
Key skills
• Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
• A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
• Previous experience within a legal environment is essential as is a minimum typing speed of 65 WPM
• Must have excellent IT skills, particularly in Microsoft packages. Experience of a Case Management System would be beneficial.
• An excellent eye for detail with a concern for quality and accuracy
• A focused client service approach
• Team oriented and collaborative with a flexible, can do attitude
• Ability to communicate clearly and concisely orally and in writing
• Demonstrable ability to multitask and prioritise a full workload under pressure and the ability to work independently
The team
Clinical Risk is a core part of our business and the leading law firm in this field in the UK. Our teams are based in Bristol, Leeds, Manchester, Newcastle and Winchester allowing us to offer truly national coverage to both public and private healthcare clients. The Leeds team serves both local NHS clients and national healthcare providers covering all aspects of healthcare related advice and representation.
About the firm
We are a leading international legal business with over 2,400 colleagues and a diverse range of capabilities. We have 11 offices in the UK as well as offices in Dublin, Madrid, Singapore, Chile, Colombia, Mexico and Miami. We also have associations/alliances with firms in Northern Ireland, Malaysia, Hong Kong, Brazil, Peru, Central America, Argentina, the USA, Australia and Germany.
We are known for our market-leading presence in sectors such as Insurance, Health and Real Estate. This is complemented by a fast-growing Business Advisory capability. We represent a wide range of clients, ranging from household names to government departments and NHS bodies. We act for the majority of the top 30 insurance and financial services companies operating in the UK. We are the asset management lawyers for the UK's largest shopping centres and act for 9 of the UK's top 10 housebuilders.
We have an impressive legal pedigree, with 155 Chambers UK 2019 practice area and individual lawyer rankings, including 30 rankings at 'Band 1' level. In Legal 500 UK, 2018, the firm received top tier ranking for 32 of its practice areas and 59 practice areas in the top two tiers. In March 2018, we were named as one of Legal Week's Best Legal Advisors for the third year running, achieving category-leading satisfaction scores for our commercial approach, service delivery, quality of legal advice, communication & responsiveness and overall relationships.
Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. For further details on our work and our culture, please visit .
Application Details
DAC Beachcroft is an equal opportunities employer and we welcome applications from every sector of the community. We also welcome direct applications. If this opportunity sounds of interest to you, please make an application and submit your CV. Your application will be dealt with in the strictest of confidence.