Office Administrator

PJ Engineering Consultants Ltd

LOCATION – Gloucester

Office Administrator

JOB DESCRIPTION 

• Preparation of project operation and maintenance manuals (compilation of all project documentation and relevant instructions for fixtures and fittings)
• Updating Goldmine with PJE van bookings
• Setting up new suppliers in IT systems (Goldmine and Sage)
• Completion of credit application forms for new suppliers
• Signing off supplier invoices against purchase orders
• Checking supplier statements
• Ordering client keys
• Checking sub-contractor insurances are valid and up to date
• Office management: ordering stationery, kitchen and welfare supplies, organising office cleaners, scheduling lift and alarm maintenance, fire extinguisher inspections
• Incoming and outgoing post
• Answering the phone
• General filing
• Assisting the Project Procurement and Logistics Co-ordinator and the Sales Co-ordinator with ad hoc tasks
• Providing cover for the Project Procurement and Logisitcs Co-ordinator and the Sales Co-ordinator

Conditions of Employment:

• This position is based in the Gloucester office and the hours are 8:30am to 5:00pm with one hour for lunch. 
• The annual holidays total 24 days, 4 of which are designated company days and are taken over the Christmas period on dates dictated by the Board
• The Company Handbook which will be issued on the first day of employment sets out the full Terms and Conditions of Employment

Economic Conditions:

• Salary negotiable depending upon experience
• Pension
• Bonus (after one year’s service)
• Death in Service (after 6 months service)

Desired Qualifications and Experience:

• IT proficiency, particularly Microsoft Office software, particularly excel and word
• Sage Line 50 preferable
• Strong communication skills