Fleet Administrator
- Recruiter
- Anonymous
- Location
- Southampton
- Salary
- Competitive
- Posted
- 09 Feb 2019
- Closes
- 09 Mar 2019
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
WP Group Overview
Headquartered in newly refurbished offices in Southampton, WP Group is a progressive and rapidly expanding energy company specialising in the supply of high quality fuels, sustainable alternatives and provision of associated services.
With a successful history spanning over 50 years and recently acquired by Moove (a division of Brazilian Energy and Fuels PLC Cosan Group); WP Group and its specialist Airports division (Airport Energy) form part of a growing European Fuels and Lubricants business, based in London and operating throughout Europe and Asia.
Holding a substantial market share in the sectors and geographies where represented, WP Group is one of the UK's most differentiated fuels companies with a focus on sustainability and future energy solutions.
The Role
To coordinate the servicing and maintenance of the companies' fleet of specialist vehicles whilst ensuring maximum up-time and reducing our costs to deliver.
Key responsibilities
* Alongside the Fleet Manager, responsible for ensuring vehicle compliance and to enable us to hold an "Operators License" which is essential to the running of our business. This is a significant responsibility on behalf of the company
* Hold daily responsibility for communicating with service providers that look after the pumps & meters along with ancillary equipment
* Maintain R2C and digital files with vehicle maintenance documents and preventative maintenance inspections (PMI's)
* To monitor and control service levels whilst the asset is either with a workshop or the asset is VOR
* Continually review the maintenance service levels provided and produce KPI reporting on fleet
* Communicate daily movements to the planning team and driver workforce
* Be responsible for the technology and communications systems within the Operations environment including vehicle onboard IT systems
Skills and Experience Required
* 1 - 2 years within a commercial vehicle maintenance role or environment
* Strong administrative and organisational ability with a diligent approach and high level of duty of care
* Knowledge of Dangerous Goods, either through fuel delivery experience or other ADR role would be advantageous
* Comprehensive skills specifically in Microsoft Office Excel and Word
* Proven capacity to develop contingency plans & manage the unexpected to the best outcome
* Knowledge of Dangerous Goods, either through fuel delivery experience or DGSA would be advantageous.
Complementary Courses/Certifications/Licenses Required
* CPC in Road Haulage (Desirable)
* ADR Awareness (Desirable)
A valid UK driving licence is essential.
Personal Qualities Required
* Strong organisational capability
* Nimble problem solving and decision-making to solve logistical issues when they arise
* Must be able to devise an informed plan of action and ensures the most appropriate solution is implemented
* Team player who is both supportive and approachable
* Good communicator of instructions and able to provide constructive feedback
* Active and influential participant in discussions balanced with good listening & questioning skills to extract information
* Exudes a positive attitude in their relationships with all stakeholders
Core Values
Safety first
Real talk
Think big, carry it out simply
Working together
Open minded
Benefits
Competitive salary
Generous annual bonus based on personal and company performance
22 days holiday plus bank holidays rising to 25 days in the 2nd year of service
Life Assurance 4x basic salary
Contributory Pension
Headquartered in newly refurbished offices in Southampton, WP Group is a progressive and rapidly expanding energy company specialising in the supply of high quality fuels, sustainable alternatives and provision of associated services.
With a successful history spanning over 50 years and recently acquired by Moove (a division of Brazilian Energy and Fuels PLC Cosan Group); WP Group and its specialist Airports division (Airport Energy) form part of a growing European Fuels and Lubricants business, based in London and operating throughout Europe and Asia.
Holding a substantial market share in the sectors and geographies where represented, WP Group is one of the UK's most differentiated fuels companies with a focus on sustainability and future energy solutions.
The Role
To coordinate the servicing and maintenance of the companies' fleet of specialist vehicles whilst ensuring maximum up-time and reducing our costs to deliver.
Key responsibilities
* Alongside the Fleet Manager, responsible for ensuring vehicle compliance and to enable us to hold an "Operators License" which is essential to the running of our business. This is a significant responsibility on behalf of the company
* Hold daily responsibility for communicating with service providers that look after the pumps & meters along with ancillary equipment
* Maintain R2C and digital files with vehicle maintenance documents and preventative maintenance inspections (PMI's)
* To monitor and control service levels whilst the asset is either with a workshop or the asset is VOR
* Continually review the maintenance service levels provided and produce KPI reporting on fleet
* Communicate daily movements to the planning team and driver workforce
* Be responsible for the technology and communications systems within the Operations environment including vehicle onboard IT systems
Skills and Experience Required
* 1 - 2 years within a commercial vehicle maintenance role or environment
* Strong administrative and organisational ability with a diligent approach and high level of duty of care
* Knowledge of Dangerous Goods, either through fuel delivery experience or other ADR role would be advantageous
* Comprehensive skills specifically in Microsoft Office Excel and Word
* Proven capacity to develop contingency plans & manage the unexpected to the best outcome
* Knowledge of Dangerous Goods, either through fuel delivery experience or DGSA would be advantageous.
Complementary Courses/Certifications/Licenses Required
* CPC in Road Haulage (Desirable)
* ADR Awareness (Desirable)
A valid UK driving licence is essential.
Personal Qualities Required
* Strong organisational capability
* Nimble problem solving and decision-making to solve logistical issues when they arise
* Must be able to devise an informed plan of action and ensures the most appropriate solution is implemented
* Team player who is both supportive and approachable
* Good communicator of instructions and able to provide constructive feedback
* Active and influential participant in discussions balanced with good listening & questioning skills to extract information
* Exudes a positive attitude in their relationships with all stakeholders
Core Values
Safety first
Real talk
Think big, carry it out simply
Working together
Open minded
Benefits
Competitive salary
Generous annual bonus based on personal and company performance
22 days holiday plus bank holidays rising to 25 days in the 2nd year of service
Life Assurance 4x basic salary
Contributory Pension