Secretary
- Recruiter
- Anonymous
- Location
- Brighton
- Salary
- 25 days hols, pension
- Posted
- 25 Jan 2019
- Closes
- 22 Feb 2019
- Sectors
- Admin, Secretarial & PA
- Contract Type
- Permanent
- Hours
- Full Time
Professional niche Legal firm in Central Brighton are looking for a permanent Secretary to support their Fee Earners, to join their expanding team, flexible working, highly competitive salary. Priority will be given to candidates from a legal, IP, or professional services background.
This is a varied role where you will be involved with:
* Preparation of complex documentation
* Typing and amending Word documents with technical content
* Preparing forms and letters from templates with case-specific information
* Preparation and handling of all ancillary documentation as necessary (eg file management, photocopying, scanning etc).
* Preparing and/or sending emails on behalf of fee earners and maintaining their diaries.
* Transcription of Dictation.
* Preparation of cost estimates for clients.
* Running status reports and portfolio schedules as and when required by clients.
* Preparation of invoices.
* Maintaining client files with relevant client specific information, eg standard procedures re billing, correspondence etc.
* Arranging fee earner travel as required. Preparation of Travel Itineraries and dealing with expense claims on behalf of fee earner, if required.
* Acting as point of contact for client enquiries on behalf of fee earner. Making and receiving telephone calls and dealing with general enquiries.
* Point of contact when arranging internal and external meetings, booking of rooms, venues and refreshments.
Essential skills/knowledge/experience:
* Very high attention to detail
* Grammar, punctuation and spelling are of a professional standard
* Good typing speed
* Good working knowledge of Microsoft Word, Excel and Outlook (2010) (will be tested)
* Any experience of Inprotech Database system advantageous, although systems induction training will be provided
Qualifications:
* Preference for CIPA Patent Administrators Course and/or CITMA Administrators Course
Candidates must be proactive nature, high performers, self-starters, who can take ownership and support the team. Immediate interviews, competitive salary, 35 hour week, 25 days holiday, plus enhanced benefits.
Tate is acting as an Employment Agency in relation to this vacancy
This is a varied role where you will be involved with:
* Preparation of complex documentation
* Typing and amending Word documents with technical content
* Preparing forms and letters from templates with case-specific information
* Preparation and handling of all ancillary documentation as necessary (eg file management, photocopying, scanning etc).
* Preparing and/or sending emails on behalf of fee earners and maintaining their diaries.
* Transcription of Dictation.
* Preparation of cost estimates for clients.
* Running status reports and portfolio schedules as and when required by clients.
* Preparation of invoices.
* Maintaining client files with relevant client specific information, eg standard procedures re billing, correspondence etc.
* Arranging fee earner travel as required. Preparation of Travel Itineraries and dealing with expense claims on behalf of fee earner, if required.
* Acting as point of contact for client enquiries on behalf of fee earner. Making and receiving telephone calls and dealing with general enquiries.
* Point of contact when arranging internal and external meetings, booking of rooms, venues and refreshments.
Essential skills/knowledge/experience:
* Very high attention to detail
* Grammar, punctuation and spelling are of a professional standard
* Good typing speed
* Good working knowledge of Microsoft Word, Excel and Outlook (2010) (will be tested)
* Any experience of Inprotech Database system advantageous, although systems induction training will be provided
Qualifications:
* Preference for CIPA Patent Administrators Course and/or CITMA Administrators Course
Candidates must be proactive nature, high performers, self-starters, who can take ownership and support the team. Immediate interviews, competitive salary, 35 hour week, 25 days holiday, plus enhanced benefits.
Tate is acting as an Employment Agency in relation to this vacancy