UK Tender Tracker Technical Administrator - 12 month FTC

About usSales & Marketing is a centralised support function and covers all aspects of professional services marketing, sales support and business development. The prime area of focus for the function is to support the development and implementation of the firm's market strategy and in particular to deliver:

Inclusion by default

Living Intelligent Digital

Telling stories that inspire

Who we're looking for Our UK Tender Team in Belfast are looking for a strong technical administrator to support the service provided to the UK firm.

From our expanding Belfast office the Tender Team support the UK business with the distribution of tender requests to senior stakeholders and Partners. In particular, this team support our Government and Public Sector (G&PS) team.

We provide a comprehensive internal business service and act as a central point of contact to our clients. Processing significant volumes of tender's means that we are providing support and answering queries on a daily basis to ensure our stakeholders and clients are informed on a timely basis.

The team is relatively small, but growing, and you will have an opportunity to make a real difference and develop.

The role holder will report to the UK Tender Tracker team lead and will work across a UK stakeholder base.

The individual will be part of wider the UK Sales and Marketing Team, which is a centralised function with three core teams; Sales, Marketing and a Service Delivery Hub. In particular UK Tender Team are part of the Sales Optimisation team in the Service Delivery Hub. This hub is a Technology Centre of Excellence aimed at bringing technological innovation to the fore to enhance our internal and external client experience.

GradeWe are looking for someone at Executive level to join the team.

The roleThe role is varied and you will

Conduct the team's management information and reporting to include data analytics and supporting team technical transformations.

Identification of areas of efficiency to improve team processes and performance.

Manage the daily receipt, review, logging and circulation of tender invitations received from clients

Maintain central log to track the live status of all tenders

Conduct standard tender processes such as "expressions of interest", "retrieval of tenders" and "supporting information" received via electronic tender portals

Maintain up-to-date circulation lists for tender notices and invitations

Process high tender volumes and monitor key trends

Keep track of key actions associated with tenders

Have a high level of direct contact with internal stakeholders and client procurement functions

Work collaboratively within the team to support high volumes of tenders, to identify opportunities for improvement and to share ideas to enhance the service delivery of the team

Assist with portal management

As the tender's team is a changing environment some of the tasks may change from time to time in line with new/revised team processes, business needs, or changes to Government procurement processes.

The team service operates from 7:45 AM to 6 PM, Monday to Friday with a team member rota in place to facilitate this.

Additional informationOpportunity for working from home? (Yes)

Amount of time client based (0%)

Opportunity for job sharing? (No)

Need to travel/overnight stays away from home (Yes 5%)

Opportunity for flexible working (hours)? (No)

Amount of time PwC office based (100%)

RequirementsEssential skills

Experience in an administrative environment

Strong technical knowledge e.g. Excel skills with the ability to interpret and understand a range of data

Graduate calibre with a proven track record of strong organisational skills and the ability to prioritise several competing tasks whilst maintaining quality and accuracy.

Strong attention to detail and written/verbal communication skills.

Excellent people skills with the ability to manage effective internal and external stakeholder relationships combined with working as part of a collaborative virtual team.

Proactive with a positive can-do approach and the ability to work autonomously, as well as an appetite to raise their profile.

Creative and innovative approach e.g. identification of areas for improvement

A sound business understanding as well as being commercially and risk aware.

Desirable skills

Advanced excel skills e.g. pivot tables and v-lookup

Understanding / use of Salesforce

Experience of opportunity / tender tracking

Internal firm services

In order to deliver a first-class service to our clients, we need first-class support internally. Internal firm services is a network of specialist support professionals and includes marketing, recruitment, human capital, finance, technology, learning and development, procurement, to name but a few. Each team plays a vital role in making sure we have all the right resources, services and technology across our business.

The skills we look for in future employees

All our people need to demonstrate the skills and behaviours that support us in delivering our business strategy. This is important to the work we do for our business, and our clients. These skills and behaviours make up our global leadership framework, 'The PwC Professional' and are made up of five core attributes; whole leadership, technical capabilities, business acumen, global acumen and relationships.

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Diversity

We work in a changing world which offers great opportunities for people with diverse backgrounds and experiences. We seek to attract and employ the best people from the widest talent pool, as well as those who reflect the diverse nature of our society. And we aim to encourage a culture where people can be themselves and be valued for their strengths. Creating value through diversity is what makes us strong as a business and as an organisation with an increasingly agile workforce, we're open to flexible working arrangements where appropriate.

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