Office Assistant - Sheffield, GBP9 ph - 3 month contract

Office Assistant - Sheffield, GBP9 ph - 3 month contract

To provide support with the day to day running of the office and to specific aspects of the active contracts. The tasks involved will include a combination of activities at all levels of complexity. They will require the candidate to work using their own initiative and to be proactive in resolving the tasks.

Office Assistant Responsibilities:

• Handling incoming calls and other communications.
• Managing filing system.
• Recording information as needed.
• Updating paperwork, maintaining documents and word processing.
• Performing general office clerk duties and errands.
• Maintaining supply inventory.
• Maintaining office equipment as needed.
• Creating, maintaining, and entering information into databases.

Tasks to be performed in conjunction with the Office Manager:

• Operating and maintaining an efficient Contract filing system which will help improve the availability of information to other members of the team
• Raising purchase orders for the site and obtaining all necessary pricing; checking specifications of products to be ordered and confirming delivery dates; advising of and resolving order issues; Checking invoices against purchase orders and delivery notes
• Answer the phone daily taking messages and actioning accordingly
• Emailing and photocopying as applicable to the role and when needed
• Ensuring variations to contracts are addressed and materials arranged.
• Ensuring products ordered are compliant with project specifications.

Office Assistant - Sheffield, GBP9 ph - 3 month contract