Brook Street

Administration Officer

3 days left

Brook Street
Andover, Hampshire, England
£7.98 - £9.94 per hour
24 Dec 2018
21 Jan 2019
Public Sector
Contract Type
Full Time

The Temporary Worker will provide administrative support. He or she will follow set procedures and will exercise some independent judgement in carrying out instructions, under general supervision. Examples of work performed will include but not be restricted to:

Collating and analysing fairly complex information or data, submitting results in a written report

Overseeing administrative procedures and processes

Assisting with budget preparation and control, if required

Acting as a administrative liaison with internal and / or external sources

Preparing routine correspondence

Typical qualifications and experience:

Five GCSEs at Grade C or above or equivalent (including English Language or equivalent)

NVQ Business Administration Level 2 (or suitable clerical experience)

Administrative experience with a good knowledge of and experience in using Microsoft Office

Good communication skills, both oral and written

The role of the PA is to support the Assistant Chief of the General Staff (ACGS- 2*) by organising and delivering administrative tasks. The responsibilities include:

? acting as a first point of contact: dealing with correspondence and phone calls

? managing the diary and organising meetings/ appointments, often controlling access to the ACGS

? booking and arranging travel, transport and accommodation

? organising events and conferences

? reminding the Military Assistant (MA) and the 2* of important tasks and deadlines

? typing, compiling and preparing reports, presentations and correspondence

? managing databases and filing systems (including records of any hostility accepted)

? implementing and maintaining procedures/administrative systems

? liaising with staff, suppliers and clients

? collating and filing expenses

? miscellaneous tasks to support the 2* and the MA

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