Business Support Administrator

Business Support Administrator

Reading Thames Valley Park

18 month Contract

Brook Street is currently working on behalf of our Global IT Client to recruit a Business Support Administrator. This is a contract role based in Reading for 18 months.

As a Brook Street contractor you will be entitled to 25 days holiday per annum, 8 days paid Bank Holidays pro rota, discounted gym membership, use of the onsite health facility, access to online learning and training, free parking and an excellent subsidised restaurant.

Salary: up to £29,500 per annum plus 5% end of contract bonus

Job Description

This is a fantastic opportunity to join a newly formed, diverse and vibrant segment within the business. We are looking for a candidate with a can do attitude, passion for people and who is motivated by going the extra mile to support teams across our business to drive successful business outcomes.

Diary Management for 4 directors

• Pro-active diary management ensuring an optimum schedule to make the best use of the directors' times.
• Ensure customers are prioritized and that contact with customer's PA's is prioritized so that they are responded to fast, efficient and expertly.
• Ensuring all briefing papers and supporting information for internal / external meetings are provided.

• Schedule and co-ordination of group meetings/off-sites, including logistics, catering etc - to include external meetings/customer/partner meetings.
• Photocopying and dealing with courier requests.
• Collection and distribution of mail for teams, also acting as main point of contact for the directors when they are out or away from their desks - all parcels, messages.
• Assisting with complicated travel arrangements, catering requests, seat allocation etc.

• Co-ordinating domestic and international travel on behalf of the Directors including accommodation, transfers.

• Submit expenses on behalf of your designated directors.
• Reviewing team expenses, flagging non-compliance issues and providing guidance in line with the MS UK expense policy.
• Act as an SME on T&E policies.

• Responsible for managing new starters to ensure productivity and settling in

• Provide back-up support to EA to GM during busy times & holiday cover.
• Providing administrative assistance to ad hoc group projects i. MS Poll initiatives / team culture / group travel / events
• Provide administrative support to key ROB process throughout the year, End of Year Reviews, Fast Start and Kick-off/all-hands events

Candidate Requirements

Top three Skills

We are also looking for candidates to also have the following skills/requirements:

• Self-motivated, hands on, can do attitude, good sense of humour
• Experience operating at PA level
• Proficient in Outlook and office skills
• Organised and efficient, able to prioritise and forward plan
• Good at problem solving
• Ability to deal with numerous competing demands and range of different people
• Ability to prioritise effectively
• Work to tight deadlines, multitask, work under pressure

Deadline: 3pm Thursday 13th December 2018