Facilities Coordinator
- Recruiter
- Anonymous
- Location
- Milton Keynes
- Salary
- Competitive
- Posted
- 10 Dec 2018
- Closes
- 31 Dec 2018
- Sectors
- Surveying & Property
- Contract Type
- Permanent
- Hours
- Full Time
To provide efficient and effective Facilities services within busy office building.
Responsible for control over outsourced facilities contracts ensuring all aspects of facilities are effectively covered
Building Maintenance
* Manage the Mechanical and Electrical (M&E) contract with the external facilities provider, to include renegotiating services and contracts when required.
* Weekly check on Building Management System dealing with any faults as appropriate.
* Weekly check on security system ensuring the alarm, door contacts and sensors are all in working order.
* Obtain quotes as required for maintenance work to be carried out by third parties.
* Keep up to date records on all maintenance work for audit and budget purposes.
* In conjunction with third party suppliers ensure all basic building maintenance work is dealt with in a timely and satisfactory manner.
* Maintain records for planned and preventative maintenance.
* Keep detailed records of all Facilities costs and providers for budget preparation annually.
* Keep Daily/Weekly log of checks on facilities for audit purposes.
* Liaise with Landlord and their agent regarding any building repairs required that are covered by the Service Charge Agreement.
* Review all costs against contract and budgets.
* Arrange for disposal of ad-hoc waste such as shredding and WEEE waste removal.
Health & Safety
* Work with third party consultants ensure all relevant H&S and Fire Safety checks and audits are carried out as required.
* Ensure adequate numbers of Fire Wardens & First Aiders are on site and that formal certification is kept up to date.
* Carry out Weekly Fire Bell tests and maintain a log for audit purposes.
* Complete full Fire Evacuation twice as year as per guidelines.
* Ensure all fire extinguishers are checked and audited annually.
* Ensure work station assessments are being carried out for all employees and new starters as required, but at least annually.
* Ensure all employees are provided with relevant H&S training, including Ladder training, manual handling
* Ensure all accidents are recorded and reported appropriately and maintain records to analyse for any trends.
* Ensure all risk assessment policy and procedures are in place for the Health and Safety of employees - including Severe Weather and Lone worker policies.
* Maintain the COSHH records (Control of Substances Hazardous to Health) audit monthly.
Parking on site. 37.5 hrs per week
GBP25000
Responsible for control over outsourced facilities contracts ensuring all aspects of facilities are effectively covered
Building Maintenance
* Manage the Mechanical and Electrical (M&E) contract with the external facilities provider, to include renegotiating services and contracts when required.
* Weekly check on Building Management System dealing with any faults as appropriate.
* Weekly check on security system ensuring the alarm, door contacts and sensors are all in working order.
* Obtain quotes as required for maintenance work to be carried out by third parties.
* Keep up to date records on all maintenance work for audit and budget purposes.
* In conjunction with third party suppliers ensure all basic building maintenance work is dealt with in a timely and satisfactory manner.
* Maintain records for planned and preventative maintenance.
* Keep detailed records of all Facilities costs and providers for budget preparation annually.
* Keep Daily/Weekly log of checks on facilities for audit purposes.
* Liaise with Landlord and their agent regarding any building repairs required that are covered by the Service Charge Agreement.
* Review all costs against contract and budgets.
* Arrange for disposal of ad-hoc waste such as shredding and WEEE waste removal.
Health & Safety
* Work with third party consultants ensure all relevant H&S and Fire Safety checks and audits are carried out as required.
* Ensure adequate numbers of Fire Wardens & First Aiders are on site and that formal certification is kept up to date.
* Carry out Weekly Fire Bell tests and maintain a log for audit purposes.
* Complete full Fire Evacuation twice as year as per guidelines.
* Ensure all fire extinguishers are checked and audited annually.
* Ensure work station assessments are being carried out for all employees and new starters as required, but at least annually.
* Ensure all employees are provided with relevant H&S training, including Ladder training, manual handling
* Ensure all accidents are recorded and reported appropriately and maintain records to analyse for any trends.
* Ensure all risk assessment policy and procedures are in place for the Health and Safety of employees - including Severe Weather and Lone worker policies.
* Maintain the COSHH records (Control of Substances Hazardous to Health) audit monthly.
Parking on site. 37.5 hrs per week
GBP25000