School Office Manager

Croydon (City/Town), London (Greater)
£25 000 pa
03 Dec 2018
10 Dec 2018
Contract Type
Full Time

We are seeking an outstanding and enthusiastic School Office Manager to join our new academy, Castle Hill Academy.

We are an ambitious school and a new member academy of the Platanos Trust, a growing and high-performing academy trust. It is just the place for talented, ambitious individuals to develop their career and make their mark.

We are a school with very high expectations and a relentless drive for improvement. The ideal candidate will have outstanding skills relevant to the role to support the day to day operation of the school, with a commitment to high standards, the work ethic and ethos of the school and the Platanos Trust.

In return you will be part of a strong educational environment supported with professional development opportunities in order to equip you for further management roles. 

We want you to succeed too.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers and external agencies to share this commitment. 

Successful candidates will be asked to apply for an enhanced DBS (Disclosure and Barring Service) check (formerly known as a CRB check) and will be checked against the DBS barred list.  Appointments are subject to the receipt of satisfactory references as according to our Safer Recruitment Policy.

For further information please visit or  

Applicants should complete the employment application form (found on our website) detailing in their statement their relevant skills and experience.  Please return applications by post or email to

Deadline for applications:  10th December 2018 (or sooner if a suitable number of applications are received before this date).

Job Description: School Office Manager

Responsible to: Headteachers and Trust

Job Purpose:

Working closely with the Headteachers; organise and supervise administrative systems and support staff in the school office and be responsible for undertaking administrative, financial, organisational processes, maintaining confidentiality at all times. Assist with the planning and development of support services.

Terms: Salary £25 000 pa

The key duties of this post will generally include:


  • To supervise the day-to-day work of the administrative function of the school office
  • To contribute towards the planning, development and organisation of the support service systems, procedures and policies
  • To supervise, train and develop administrative staff as appropriate
  • To organise school visits / events, school photographer etc.
  • To ensure all visitors receive a warm welcome and in accordance with safeguarding procedures.
  • To provide hospitality as required.


  • To undertake word processing, IT based tasks and school correspondence
  • To provide personal, organisational and administrative support to staff and the Governing Body
  • To co-ordinate admission arrangements of pupils, maintain waiting lists and allocate nursery spaces accordingly to the school’s admission policy
  • To maintain pupil records and be responsible for completion and submission of forms, returns etc., including those to outside agencies e.g. census to DfE
  • To carry out first day attendance response, maintain records of absence/lateness and highlight any concerns to the senior leadership team
  • To be responsible for the maintenance of clear and effective filing records and other systems and to keep them updated in accordance with legal requirements.
  • To reconcile income received, maintenance of records and ensure cash is stored securely.


  • To be responsible for ordering resources, ensuring best value
  • To operate relevant equipment, IT packages, Trust wide systems e.g. SIMS
  • To provide advice and guidance to staff on administrative issues
  • To manage financial administration procedures in line with current Trust Financial Regulations and maintain appropriate records to satisfy internal audit
  • To assist with marketing and promotion of the school as and when required
  • To assist with the organisation of premises repairs under the direction of the Trust Administration Director.


  • To contribute to the overall ethos/work/aims of the school
  • To be committed to the safeguarding and promotion of the welfare of children and young people
  • To comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person
  • To develop constructive relationships and communicate with all staff and other agencies/professionals
  • To participate in training and other learning activities and performance development as required
  • To recognise own strengths and areas of expertise and use these to advise and support others
  • To attend and participate in regular meetings with the Headteachers/Trust Adminstration Director to provide updates, discuss developments of the administration function and share any issues or concerns
  • Such other responsibilities allocated which are appropriate to the grade of the post.


  • To maintain confidentiality at all times
  • To be aware of and comply with all school policies and procedures and to report any concerns immediately ensuring the health, safety and welfare of staff and students.
  • To attend and participate in meetings and trainings as required.
  • To carry out any other duties as required that fall under the expectation of the role and as required by the Headteachers.
  • Promote and safeguard the welfare of children and young persons you are responsible for or come into contact with. To carry out all duties in the context of and in compliance with the School’s Equal Opportunities Policies.
  • Appreciate and support the role of other professionals.
  • Attend and participate in relevant meetings as required.
  • Participate in training and other learning activities and performance development as required.
  • Willingness to be flexible with working hours to respond to the needs of the school.

Please complete attached Application Form and send by clicking apply.