Administrator

Location
Altrincham, Greater Manchester
Salary
Scale 5 NJC points 22 to 25 (£21,074 to £23,111) pro-rata
Posted
28 Nov 2018
Closes
10 Dec 2018
Contract Type
Contract
Hours
Full Time

ALTRINCHAM GRAMMAR SCHOOL FOR GIRLS

Teaching School Mentally Healthy Schools Project Administrator

Salary Scale 5 NJC points 22 to 25 (£21,074 to £23,111) pro-rata

Fixed-Term for one year (subject to funding availability)

Full time term time only 

Actual starting salary £17,562

36.25 hours a week

Local government pension scheme

Required as soon as possible

Altrincham Grammar School for Girls, part of the Bright Futures Educational Trust, is a highly successful single sex 11 -18 academy in the South Trafford area. Bright Futures Educational Trust (BFET) is a partnership of schools based in the North West.  The Trust’s vision is the best for everyone, the best from everyone.  Our values of community, passion and integrity are at the heart of everything we do.  There are currently eight schools within the Trust.

BFET is committed to providing all staff with the training and support they need to be the best in their profession. Benefits include: working cross-phase, knowledge exchange between our schools and the opportunity to work with some of the most inspiring colleagues in their profession.

Altrincham Grammar School for Girls (AGGS) was in the first cohort of schools to be designated a National Teaching School in 2011. AGGS is the lead school in the “Alliance for Learning”. Our teaching school alliance comprises schools of every type and phase, plus universities, throughout a wide geographical area.  The impact of teaching school activities is felt within the Trust and far beyond.  We have a reputation for excellence regionally and nationally, of which we are very proud.

The Alliance for Learning SCITT is a dynamic, high-quality teacher training provider. We have been leading the Mentally Healthy Schools Greater Manchester Rapid Pilot and our work in this area is now expanding. We are seeking an experienced, highly skilled administrator who is committed to our teaching school values and who will provide outstanding administrative support. The post holder will support the administration and coordination of the Mentally Healthy Schools project.

Main Duties and Responsibilities

The Director of Teaching School & Partnerships is the strategic lead for the teaching school element of the Mentally Healthy Schools (MHS) phased roll out across Greater Manchester. The MHS Project Administrator will work closely with the Director of TS to support coordination and administration of the project.

The successful candidate will have demonstrated high-level administration work and have experience of coordinating projects and/or communicating with large numbers of stakeholders/partners.  The successful candidate will be used to teamwork, high standards and have a capacity for hard work.  He or she will be a solution-focused person with an ability and determination to ensure good delivery of the project.

The post-holder will perform various administrative tasks, such as scheduling training and visits to schools, along with handling other project documentation and queries from partner schools. To succeed in this role, excellent time management and communication skills are essential as the role involves collaborating with clients and internal teams to deliver results to agreed deadlines. Negotiation skills and an ability to be solution-focused are essential. Ultimately, the Project Administrator’s duties are to ensure that all as aspects of the project operate smoothly and that all aspects of the project are well organised. 

Key Responsibilities:

  • Coordinating project schedules, resources, equipment and information
  • Liaising with trainers/key personnel in the five partner agencies and support with resource organisation
  • Liaising with partner agencies to identify and define project requirements, scope and objectives
  • Ensuring that partner schools receive good customer service from the mental health project team 
  • Prioritising activities into project phases, in order to ensure all jobs are completed within the agreed timeframe
  • Generating and maintaining project tracking sheets
  • Monitoring project progress and alerting the Director of Teaching School if any issues arise
  • Acting as the point of contact and communicating the project status to all participants
  • Providing event coordination support and attending celebratory events
  • Promoting the project via appropriate social media channels
  • Working with the Teaching School Manager to produce comprehensive project documentation/reports for the mental health leadership team
  • Suggesting considered solutions to any challenge
  • Proof reading and quality checking documents
  • Assisting with diary management and travel arrangements
  • Researching appropriate training venues and coordinate all aspects of the booking / delivery of training materials

School-wide Responsibilities

  • Being aware of and acting upon relevant school policies and, in particular, those associated with child protection/safeguarding children and health and safety issues.
  • Being responsible for maintaining a clean and tidy environment.
  • Attending relevant meetings as required.
  • Acting as a role model for the pupils in school.
  • Acting as an ambassador for school and ensuring that the school’s high standards are promoted at all times.

Additional Specific Responsibilities

  • Supporting the school in its open evenings and award evenings.
  • Supporting the school in its entrance examination.
  • Any other relevant duties requested by the Principal.

This job description is not prescriptive and may be changed, in consultation with the post-holder, to meet the changing needs of the Trust/Altrincham Grammar School for Girls and the Teaching School.

Training and Development

As a Teaching School, we are committed to the professional development of all staff.  The Teaching School Mentally Healthy Schools Project Administrator will participate in the school’s appraisal arrangements and an experienced reviewer (line manager) will be appointed to assist in the Teaching School Mentally Healthy Schools Project Administrator’s development.

Probationary period

The appointment is subject to a six-month probationary period.  At the end of this period, provided service has been satisfactory, the appointment will be confirmed for the further two months of the contract. If service is not satisfactory employment may be terminated within the probationary period.

BFET requires six weeks written notice to resign from the post.

If invited for interview, candidates are requested to bring original copies of the following documents on the interview day which we need to have sight of:

  • Qualification Certificate(s) (if applicable)
  • National Insurance Card (or letter from HMRC)
  • Photo ID to provide evidence of the right to work in the UK (passport and driving licence)
  • Two other forms of identification that verify your name, address and date of birth e.g. birth certificate, marriage certificate, bank or credit card statement, utility bill. 

Applications:

Please return your application to Mrs C Williams at the school by midday on Monday 10 December.

Interviews are to be held in the week commencing Monday 17 December.

Applicants who are not contacted during this period may assume that they have not been successful but are thanked for their interest.  Unfortunately, we are unable to provide feedback to unsuccessful applicants who are not called for interview.

Please note that due to equal opportunities and safeguarding regulations, applications will be accepted by application form only.  Please do not send CVs.  Supporting documents/letters of application are welcomed.

BFET is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment.  Any successful applicant will be required to undertake an Enhanced Disclosure check by the Disclosure and Barring Service.  This post is exempt from the Rehabilitation of Offenders Act 1974.