Part Time Office Assistant

A fantastic part time opportunity for an experienced Secretary or Personal/Executive Assistant paying GBP12 p/h.

Your new company
Your new company is a market leading financial services business based in Swindon. Due to growth they are looking for an experienced Office Assistant to join their team on a permanent part time basis.

Your new role
You will be assisting the Office Manager in maintaining the administrative function of the business and support the Partners/Fee Earners in order to help them work more effectively, as follows:

• Carry out mailshots using mail-merge - electronic and paper - and maintain records of responses, to be followed up in a timely manner on behalf of the Partners autonomously

• Be proactive in the preparation of key documents (Information Memoranda, Confidentiality Agreements, Proposals, Presentations, etc) and issue on behalf of the Partners, following up where relevant.

• Answer the telephone as a priority ensuring callers are transferred, enquiries dealt with or messages passed on accurately and promptly.

• Act as first point of contact for Director/Partners when they are out of the office and manage any communication/correspondence in an efficient manner.

• Maintain and update the Firm's extensive database, in line with GDPR regulations, to ensure that all data is effectively captured.

• Meet and greet all visitors
• Monitor/manage office contractors eg, cleaners
• Maintenance - organise estimates, contractors, read meters, etc
• Facilitate press releases for deal completion and arrange photos as required
• Liaise with local business press and organise submission and proofing of articles as required

What you'll need to succeed
The right candidate will have:

• A secretarial background
• Excellent communication skills, both written and verbal
• Excellent organisational and interpersonal skills and the ability to work as part of a team
• The ability to work in a fast paced environment and to react quickly and professionally to any given situation
• Excellent time management skills with the ability to prioritise and multi-task, under pressure at times
• Good knowledge of Microsoft Office
• A confident telephone manner
• Must be well spoken and fluent in English language

What you'll get in return
A competitive salary of GBP12 per hour and you will be working 25 hours per week. And an attractive benefits package including pension, and on site parking.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

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